Offshore Virtual Executive Assistant

Collective Residential

. Manage complex scheduling, including internal and external meetings, calls, and events across multiple time zones.

Posted 10/10/2026full-timeRemote • Argentina, Brazil, Chile, Colombia, MexicoMid-LevelSenior💰 $2,500 - $3,000 per monthWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing complex scheduling, travel arrangements, and event planning for C-level executives while maintaining confidentiality and discretion. Proficient in utilizing technology and AI tools to enhance productivity and streamline workflows across multiple business priorities.

Highest-signal resume keywords

Executive Assistant ExperienceC-Level SupportComplex Schedule ManagementTravel CoordinationProactive Problem-Solving

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Complex SchedulingTravel CoordinationEvent PlanningDocument PreparationEmail Management

Soft Skills

Detail-OrientedOrganizational SkillsDiscretion and JudgmentCommunication SkillsAdaptability

Tools & Technologies

AI ToolsProductivity Software

Industry Keywords

ConfidentialityStakeholder CommunicationMulti-Time Zone CoordinationFast-Paced EnvironmentTechnology-Driven Property Management

About the role

Key responsibilities & impact

Manage complex scheduling, including internal and external meetings, calls, and events across multiple time zones.
Coordinate domestic and international travel arrangements, including flights, accommodations, and ground transportation.
Support event planning for leadership meetings, board sessions, and special projects.
Anticipate the CEO’s needs and proactively resolve issues before they arise.
Provide day-to-day administrative support, including email management, document preparation, and follow-ups.
Maintain strict confidentiality while managing sensitive company and personal information.
Serve as a point of contact between the CEO and internal/external stakeholders.
Adapt between multiple companies and business priorities, handling shifting demands with professionalism.
Provide support for personal travel, meetings, and errands.
Be available during evenings or weekends when urgent CEO support is required.
Utilize technology and AI tools to improve efficiency and streamline workflows.
Support the CEO of Collective Residential, a technology-driven property management company, across multiple companies and priorities.

Requirements

What you’ll need

5+ years of experience as an Executive Assistant, with at least 2 years supporting C-level executives in a fast-paced environment.
Fluent in English, with excellent written and verbal communication skills and a very neutral accent.
Proven ability to manage complex schedules, travel, and events with precision.
Highly proactive and detail-oriented, with strong organizational and problem-solving skills.
Tech-savvy and comfortable adopting new systems, tools, and AI solutions to increase productivity.
Strong discretion and judgment when handling sensitive information.
Ability to work EST hours consistently, with flexibility for urgent needs outside of standard business hours.
Comfort working across multiple companies and priorities, with the ability to navigate ambiguity and change.
Applications must be submitted in English to be considered for the role.

Benefits

Comp & perks

$2500 - $3000USD monthly salary based on experience
Remote work