Manager, Lease Administration

Colliers

. Manage Lease Administration resources, including direct-report HR functions .

Posted 9/29/2026full-timeRemote • United StatesSeniorLead💰 $87,862 - $93,500 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in commercial real estate lease administration, including lease abstraction, database management, and client relationship management. Proven ability to lead teams, manage complex accounts, and ensure compliance with accounting principles and lease agreements.

Highest-signal resume keywords

Commercial Real Estate Lease AdministrationDatabase Management SystemsClient Relationship ManagementTeam LeadershipFASB/IFRS Accounting Rules

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Lease AbstractionLease Administration ServicesAccount ReconciliationRental Payment SchedulesQuality Control ProcessesCommercial Lease Language InterpretationProject ManagementData Integrity MaintenanceRisk Mitigation StrategiesPerformance Reporting

Soft Skills

Time ManagementCommunicationMentoringProblem SolvingTeam Building

Tools & Technologies

CoStarYardiApexProLeaseVirtual LeaseMicrosoft Office Suite

Industry Keywords

Commercial Real EstateProperty ManagementLandlord SectorTenant SectorGlobal Account Management

About the role

Key responsibilities & impact

Manage Lease Administration resources, including direct-report HR functions
Manage client implementations and client/vendor relationships
Centralize, establish, and produce schedules, reports, communication plans, and process flows
Perform lease administration services for assigned accounts
Manage people, build teams, and oversee hiring and employment practices
Serve as managing lease analyst on large accounts and lead Lease Analysts supporting small and medium-sized accounts
Communicate with clients, brokers, account managers, and landlords
Provide database quality control and create, edit, and run reports
Mentor and train Lease Analysts
Interpret complex commercial lease language
Oversee lease abstraction, translation, and quality control processes
Assist with account transitions and setup
Maintain account processes, procedures, and playbooks
Abstract or input rental obligations and other important lease information
Track, maintain, and communicate lease expirations, option exercise dates, and other critical information
Reconcile outstanding balances and resolve disputes with landlords and clients
Serve as the main point of contact for clients and internal stakeholders
Understand client business objectives, real estate portfolio strategy, and service expectations
Maintain client agreement and contract information in WorkTrac
Conduct client meetings and reviews presenting portfolio updates, metrics, and performance reports
Develop and maintain client governance programs
Manage client escalations and resolve issues
Identify account risks, develop mitigation strategies, and project-manage solutions
Oversee global team service delivery according to client processes and contracts
Participate in new-business presentations
Delegate database management tasks to global team members
Establish weekly calls and internal communications with global lease administration teams
Oversee recovery clauses and recovery pools; calculate tenant recovery expenses and review caps, base years, and exclusions
Prepare monthly rental payment schedules
Monitor, review, and approve rent, CAM, operating expense, tax, and insurance payments
Review and validate Consumer Price Index adjustments
Maintain file systems and database data integrity
Maintain team allocations and workload assignments

Requirements

What you’ll need

Bachelor’s degree in business, accounting, real estate, or similar field preferred
At least 7 years of relevant experience in commercial real estate lease administration and/or accounting and property management fields
Experience in the Landlord or Tenant sector
Intermediate to expert experience with multiple commercial real estate database applications such as CoStar, Yardi, Apex, ProLease, Virtual Lease, or other portfolio management database systems
Documented success working on multi-line global accounts with 1,000+ leases and global account management structure
Intermediate proficiency with Microsoft Office tools, including Word, PowerPoint, Excel, and OneNote
Thorough knowledge of FASB/IFRS accounting rules and general accounting principles preferred
Successful track record working independently, preferably remotely
Strong time management skills
Must be currently authorized to work in the United States on a full-time basis
Employer will not sponsor applicants for work visas
General understanding of AI technology and openness to adapting to technological evolution

Benefits

Comp & perks

Employer subsidized medical benefits including RX, dental, and vision
Employer-paid basic life/AD&D insurance
Short-term and long-term disability insurance
401(k) plan with employer match
10 days of sick leave
Minimum of 15 days vacation annually
Unlimited time off eligibility for certain senior-level roles
10 paid holidays
Two personal flex days annually
12 weeks of paid parental leave for birth parents after 90 days of employment
4 weeks of paid parental leave for non-birth parents, including adoptive/foster parents, after 90 days of employment
Annual bonus based on company and individual performance
Remote work arrangement