Colliers

Analyst

• Manage Lease Administration functions and implementations for midsized to large, high-complexity accounts
• Serve as the main point of contact for clients and internal stakeholders regarding global lease administration matters
• Understand client business objectives, real estate portfolio strategy, and service expectations
• Maintain client agreement details, scope of work, fee structure, billing frequency, and payee information in WorkTrac
• Conduct client meetings and reviews covering portfolio updates, key metrics, and performance reports
• Develop and maintain client governance programs, reporting cadence, communication methods, and business reviews
• Track and communicate lease expirations, option exercise dates, and other critical information
• Identify account risks, develop mitigation strategies, and project-manage solutions
• Oversee global team delivery against client-specific processes and contracts
• Participate in new-business and existing-client presentations
• Establish weekly calls and internal communications with global lease administration account teams
• Lead impactful communications with professional presence
• Oversee lease abstraction and input of rental obligations and other lease information
• Provide final quality control for abstraction processes
• Use Colliers360, dashboards, WorkTrac, and related systems
• Confirm and approve monthly client billing and pass-through expenses
• Review recovery clauses, establish recovery pools, calculate tenant recovery expenses, and review caps, base years, and exclusions
• Prepare monthly rental payment schedules
• Track accounts receivable and escalate issues
• Reconcile outstanding balances and resolve disputes with landlords and clients
• Monitor, review, and approve Rent, CAM, Operating Expense, Tax, and Insurance payments to landlords
• Review and validate Consumer Price Index adjustments
• Maintain file systems and database data integrity for tenant and lease information

Senior Lease Analyst

Financial Planning and Analysis

• Drive financial performance and support strategic decision-making across the organization
• Provide financial insights guiding strategic and operational decisions
• Partner with business units as a trusted financial advisor
• Develop and maintain advanced financial models for scenario planning, forecasting, and performance analysis
• Work with market leaders and regional presidents to recruit and retain brokerage talent
• Provide data-driven insights to improve profitability and efficiency
• Optimize working capital, reduce costs, and enhance cash generation
• Monitor and report on free cash flow performance
• Manage budgeting, forecasting, and long-range planning processes
• Prepare and present financial reports, variance analyses, and recommendations to senior leadership
• Conduct cost analyses to identify inefficiencies and savings opportunities
• Recommend strategies to improve margins and support growth initiatives
• Implement and monitor internal controls to safeguard assets and ensure compliance with policies and regulations
• Work with the Regional Finance Director for the Central and Southeast Regions

Senior Finance Manager

Project Manager

• Serve as the owner/client interface and manage the project design team relationship
• Act as the primary on-site New Jersey-based member for Workplace Office Space Fit-Out and amenity-area construction activities
• Serve as the subject matter expert for Office Space Fit-Out installations, finishes, and specialty installations
• Lead planning and programming for facilities operational components within overall project design and execution
• Lead IT, Security, and A/V equipment planning, programming, and integration into architectural and mechanical documentation
• Coordinate Requests for Information and document client approvals for specification and requirement changes
• Liaise during fit-out programming, design, construction-document generation, construction implementation, punch-list, and close-out phases
• Moderate project meetings, create agendas, maintain project directories, issue minutes, and track and close action items
• Develop and track budgets and milestones/schedules; document changes and deviations for audit purposes
• Generate RFPs, interview and analyze project-team options, and recommend architects, interior designers, procurement agents, and general contractors
• Oversee FF&E and third-party procurement
• Manage cost and change control and engage the construction team on value engineering, changes, and program updates
• Coordinate with the construction project team, owner’s consultants, contractors, and Senior Project Manager Lab/Tech Specialist

Senior Project Manager, Enterprise Client

• Develop, implement, and maintain processes for effective cost management procedures
• Guide and support the central Real Estate team as a Cost Estimator for internal construction activities worldwide
• Assist Project Managers in defining realistic construction project budgets based on project requirements, procurement strategy, contract type, regional building codes, and market conditions
• Identify significant cost risks and develop mitigation measures with project teams
• Provide cost estimates from preliminary through detailed stages of the project life cycle
• Evaluate the effectiveness of project-team cost control measures during execution
• Review cost forecasts and cost reports to safeguard budget and cash-out-plan adherence
• Apply expertise in cost- and time-effective construction methods to help deliver projects on time and within budget
• Support Project Managers with value engineering, pricing, and claim negotiations with General Contractors
• Collaborate closely with Project Managers to support project success and client growth targets

Senior Cost Estimator, Enterprise Project Management

Advisor

• Provide professional restaurant equipment technical consulting and support to various organizational groups
• Define root causes for trending and systemic kitchen equipment issues, focusing on commercial cooking and refrigeration equipment, HVAC, control systems, and electrical systems
• Monitor, measure, analyze, and optimize existing asset performance to discover defects, improve reliability, reduce costs, and decrease equipment downtime
• Read and understand equipment service manuals, schematics, and specifications
• Communicate with restaurant Operators, cross-functional internal departments, and external vendors
• Provide technical leadership and support to key stakeholders, including training when necessary
• Coach and encourage restaurant support teams on proper kitchen equipment operation and maintenance
• Leverage manufacturers to define root causes of trending issues
• Transfer technical knowledge to non-technical people in written and verbal form
• Develop knowledge of restaurant equipment and building systems outside the primary area of expertise
• Evaluate equipment and building functionality as an interconnected system and analyze cause-and-effect relationships
• Travel regularly to restaurants within the assigned region
• Perform other duties as assigned

Facilities Management Technical Advisor

Administration

• Manage Lease Administration resources, including direct-report HR functions
• Manage client implementations and client/vendor relationships
• Centralize, establish, and produce schedules, reports, communication plans, and process flows
• Perform lease administration services for assigned accounts
• Manage people, build teams, and oversee hiring and employment practices
• Serve as managing lease analyst on large accounts and lead Lease Analysts supporting small and medium-sized accounts
• Communicate with clients, brokers, account managers, and landlords
• Provide database quality control and create, edit, and run reports
• Mentor and train Lease Analysts
• Interpret complex commercial lease language
• Oversee lease abstraction, translation, and quality control processes
• Assist with account transitions and setup
• Maintain account processes, procedures, and playbooks
• Abstract or input rental obligations and other important lease information
• Track, maintain, and communicate lease expirations, option exercise dates, and other critical information
• Reconcile outstanding balances and resolve disputes with landlords and clients
• Serve as the main point of contact for clients and internal stakeholders
• Understand client business objectives, real estate portfolio strategy, and service expectations
• Maintain client agreement and contract information in WorkTrac
• Conduct client meetings and reviews presenting portfolio updates, metrics, and performance reports
• Develop and maintain client governance programs
• Manage client escalations and resolve issues
• Identify account risks, develop mitigation strategies, and project-manage solutions
• Oversee global team service delivery according to client processes and contracts
• Participate in new-business presentations
• Delegate database management tasks to global team members
• Establish weekly calls and internal communications with global lease administration teams
• Oversee recovery clauses and recovery pools; calculate tenant recovery expenses and review caps, base years, and exclusions
• Prepare monthly rental payment schedules
• Monitor, review, and approve rent, CAM, operating expense, tax, and insurance payments
• Review and validate Consumer Price Index adjustments
• Maintain file systems and database data integrity
• Maintain team allocations and workload assignments

Manager, Lease Administration

Review Appraiser

• Perform internal review of appraisal reports to ensure conformity of appraisal standards and assignment scope of work requirements and mitigate risk
• Ensure quality of analysis via completeness, accuracy, adequacy, relevance, and reasonableness
• Discuss appraisal methodology with the appraiser for an assignment, if requested
• Mentor and serve as a resource to CIVAS appraisers, if needed
• Handle initial and ongoing client communication and account management for individual portfolio assignments and milestones
• Coordinate due diligence, inspection, and internal team member assignments
• Create templates according to client-specific requirements
• Create portfolio data tapes containing specific metrics from individual reports
• Oversee review comments, process, and revisions
• Promote and advocate Colliers’ brand in the local market through superior customer service

General

• Execute valuation and appraisal assignments
• Communicate with clients to foster new and existing client relationships
• Originate new client relationships
• Collaborate with team members across geographies to deliver client service and results
• Review industry surveys, benchmarks, economic trends, and demographic trends
• Assist with preparing and presenting analysis results clearly and concisely
• Produce thorough reports
• Promote and advocate for the Colliers brand in the market
• Articulate Colliers’ value to clients through superior customer service

Valuation Specialist

Client Services Representative

• Provide exceptional support to an assigned broker or team of brokers
• Balance multiple activities and projects for multiple team members and track action items
• Participate in management and coordination of transaction and due diligence processes
• Enter deal sheets, submit completed trade records, and support related paperwork
• Execute marketing campaigns, including scheduling campaigns, maintaining mailing lists, and running campaign reports
• Create and update marketing flyers and update brokers’ recent transactions on applicable websites
• Monitor competitor research and collect data
• Liaise with appropriate departments to obtain company, title, and property information
• Coordinate market reports and conduct basic comparative analyses
• Develop pitches and presentations for clients and brokers

Senior Client Services Coordinator

Manager

• Manage and monitor the execution of highly complex industrial construction projects
• Ensure compliance with the scope, schedule, quality, safety, and technical requirements established by the client
• Manage interfaces among the client, designers, suppliers, and construction companies
• Monitor the project’s physical progress
• Identify and mitigate risks
• Support technical decisions and lead issue resolution to ensure project progress
• Deliver projects within the planned timeframe, controlling contractual stages and milestones
• Ensure accurate financial control by recording, justifying, and mitigating variances
• Ensure high client satisfaction through clear, predictable, and professional communication
• Produce objective, decision-oriented executive reports aligned with corporate standards
• Manage suppliers, ensuring quality and technical compliance
• Strengthen Colliers’ reputation for excellence in Projects & Construction by acting in a consultative and strategic capacity

Construction Manager

Associate

• Conduct research and organize market and property information
• Perform analyses of office, multifamily, industrial, and other property types
• Work alongside Senior Valuation Associates supporting appraisals and consulting projects
• Gather market research and follow valuation projects from start to finish

Valuation Associate

Recruitment

• Develop strong, trusted partnerships with hiring managers
• Understand business priorities, talent needs, and long-term vision
• Act as a strategic Talent Acquisition Advisor using market intelligence, data, and candidate insights
• Source, interview, assess, and present high-quality talent for open roles
• Partner with hiring managers to identify candidates who support long-term business success
• Fill critical and high-profile roles with top talent
• Deliver an exceptional candidate and hiring manager experience
• Collaborate with the Talent Acquisition team
• Foster knowledge sharing and continuous improvement to enhance recruiting outcomes

Talent Acquisition Advisor

Operator

• Operate, monitor, and maintain building automation systems and equipment, including HVAC systems, boilers, pumps, generators, compressors, and related mechanical systems
• Start, shut down, and regulate mechanical and electrical systems such as rooftop units and heating equipment
• Monitor system performance using control panels, gauges, alarms, and computerized systems; identify irregularities and take corrective action
• Perform preventive maintenance and troubleshooting on HVAC, plumbing, and electrical systems
• Manage ventilation systems and service or replace filters to maintain indoor air quality
• Inspect building systems and equipment, identify maintenance requirements, and report findings to management
• Maintain mechanical and electrical rooms in a clean, safe, and operational condition
• Respond to tenant service requests and emergency situations
• Coordinate with external contractors and service providers for specialized maintenance and repair work
• Adhere to workplace safety policies, environmental regulations, and company procedures

Building Operator

Vice President

• Lead consulting assignments using analytical frameworks and problem-solving methodologies
• Lead commercial real estate portfolio optimization, location strategy, site selection, and planning studies
• Apply financial modeling and market analytics to support recommendations
• Lead and present Metro-Market Strategies to C-suite executives and business-unit leaders
• Leverage business intelligence and technology platforms such as Tableau or Qlik to produce analytical insights
• Identify supply-side location and property-level opportunities for enterprise clients
• Develop business cases that justify action and change
• Generate the agreed-upon annual revenue for the service line
• Develop business analytics and key performance indicators
• Create commercial-grade consulting presentations integrating multiple media types
• Synthesize and present consulting solutions to clients
• Support business development presentations and pitches for prospective clients
• Travel up to 20%-30%

Senior Vice President, Portfolio Strategy Consulting

General Counsel

• Provide legal counsel for commercial real estate services business lines, with a focus on brokerage services
• Negotiate, review, and draft contracts
• Manage risk and provide general legal advice
• Review internal shared services documentation, including leases, vendor agreements, and procurement documents
• Serve as a trusted advisor to service line professionals
• Support senior legal colleagues and business line leadership with research and other projects
• Develop positive and collaborative relationships across Colliers
• Ensure common understanding of objectives and service level agreements
• Perform other assigned job-related duties