Senior Lease Administrator, Client Lead

Colliers

. Manage Lease Administration functions and implementations for midsized to large, complex accounts and/or global account management structures .

Posted 9/18/2026full-timeRemote • Florida • United StatesSenior💰 $75,000 - $86,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing lease administration functions for complex accounts, ensuring compliance with FASB/IFRS accounting rules, and maintaining data integrity in commercial real estate databases. Proven ability to communicate effectively with clients and stakeholders while overseeing service delivery and project management.

Highest-signal resume keywords

Commercial Real Estate Lease AdministrationFASB / IFRS Accounting RulesWorkTracClient CommunicationProject Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Lease AbstractionAccounting PrinciplesData Integrity ManagementAccounts Receivable TrackingTenant Recovery CalculationsPortfolio ManagementBilling ApprovalPerformance ReportingRisk Mitigation StrategiesMicrosoft Office Suite

Soft Skills

Time ManagementIndependent WorkProfessional CommunicationClient Relationship ManagementAdaptability to Technology

Tools & Technologies

Colliers360Visual LeaseAPEXProLeaseCoStarLucernexPlanonManhattan

Industry Keywords

Commercial Real EstateLease AdministrationGlobal Account ManagementReal Estate Portfolio StrategyTenant SectorLandlord Sector

About the role

Key responsibilities & impact

Manage Lease Administration functions and implementations for midsized to large, complex accounts and/or global account management structures
Serve as the main point of contact for clients and internal stakeholders regarding global lease administration matters
Understand client business objectives, real estate portfolio strategy, and service expectations
Maintain client agreement details, including scope, fees, billing frequency, and payee information, in WorkTrac
Conduct client meetings and reviews presenting portfolio updates, key metrics, and performance reports
Develop and maintain client governance programs, reporting cadence, communication methods, and business reviews
Track and communicate expirations, option exercise dates, and other critical information
Identify account risks, formulate mitigation strategies, and project-manage solutions
Oversee global team service delivery according to client processes and contracts
Participate in new-business presentations and pitches
Establish weekly calls and internal communication cadence with global lease administration account teams
Prepare and lead impactful communications with professional presence
Oversee lease abstraction and input of rental obligations and other lease information
Provide final quality control for abstraction processes
Use Colliers360, dashboards, WorkTrac, and related systems
Confirm and approve monthly client billing and pass-through expenses
Review recovery clauses, set up recovery pools, calculate tenant recovery expenses, and review caps, base years, and exclusions
Prepare monthly rental payment schedules
Track accounts receivable and escalate issues
Reconcile outstanding balances and resolve disputes with landlords and clients
Monitor, review, and approve Rent, CAM, Operating Expense, Tax, and Insurance payments to landlords
Review leases for charge accuracy
Validate Consumer Price Index adjustments
Maintain file systems and database data integrity for tenant and lease information

Requirements

What you’ll need

5+ years of relevant experience in commercial real estate lease administration and/or accounting and property management fields, in the Landlord or Tenant sector
Associate or bachelor’s degree in business, accounting, real estate, or a similar field preferred
Experience with commercial real estate database applications such as Visual Lease, APEX, ProLease, CoStar, WorkTrac, Lucernex, Planon, Manhattan, or other portfolio management database systems
Documented success working on multi-line global accounts with 1,000+ leases and global account management structure
Intermediate proficiency with Microsoft Office tools, including Word, PowerPoint, Excel, and OneNote
Thorough knowledge of FASB / IFRS accounting rules and general accounting principles preferred
Successful track record of working independently, preferably remotely
Strong time management skills
General understanding of AI technology and openness to adapting to technological evolution
Must be currently authorized to work in the United States on a full-time basis
Employer will not sponsor applicants for work visas

Benefits

Comp & perks

Employer-subsidized medical benefits including prescription coverage, dental, and vision
Employer-paid basic life/AD&D insurance
Short-term and long-term disability insurance
401(k) plan with employer match
10 days of sick leave
Minimum of 15 days of vacation annually
Unlimited time off eligibility for certain senior-level roles
10 paid holidays
Two personal flex days annually
12 weeks of paid parental leave for birth parents after 90 days of employment
4 weeks of paid parental leave for non-birth parents, including adoptive/foster parents, after 90 days of employment
Annual bonus based on company and individual performance
Remote working arrangement
Ongoing learning and career growth opportunities