Senior Lease Analyst, Rent

Colliers

. Manage Lease Administration functions and implementations, client and vendor relationships, schedules, reports, communication plans, and process flows .

Posted 10/22/2026full-timeRemote • United StatesSenior💰 $75,000 - $85,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing lease administration functions, client relationships, and compliance with lease accounting standards such as US GAAP and IFRS. Proficient in utilizing commercial real estate database applications and Microsoft Office tools to support effective reporting and communication.

Highest-signal resume keywords

Lease Administration ManagementCommercial Real Estate Database ApplicationsUS GAAP (ASC 842) ComplianceClient Relationship ManagementFinancial Reporting and Reconciliation

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Lease AdministrationAccounting PrinciplesFinancial Statements PreparationDatabase ManagementLease AbstractionBudget Variance ReportingClient Billing ApprovalVendor ManagementRisk Mitigation StrategiesTime Management

Soft Skills

Strong CommunicationIndependent WorkProblem-SolvingAdaptabilityClient Escalation Management

Tools & Technologies

WorkTracColliers360Visual LeaseAPEXProLeaseCoStarLucernexPlanonMicrosoft Office SuiteDashboards

Industry Keywords

Commercial Real EstateLease AccountingPortfolio ManagementFASBIFRSReal Estate Portfolio StrategyClient Governance ProgramsTenant Recovery ExpensesOperating Expense ManagementAccounts Receivable

About the role

Key responsibilities & impact

Manage Lease Administration functions and implementations, client and vendor relationships, schedules, reports, communication plans, and process flows
Serve as the main point of contact for clients and internal stakeholders regarding global lease administration matters
Understand client business objectives, real estate portfolio strategy, and service expectations
Maintain client agreement details in WorkTrac, including scope, fees, billing frequency, and payee information
Conduct client meetings and reviews presenting portfolio updates, key metrics, and performance reports
Develop and maintain client governance programs, reporting cadence, communication methods, and business reviews
Track and communicate lease expirations, option exercise dates, and other critical information
Manage client escalations and formulate mitigation strategies for account-related risks
Oversee global team delivery according to client processes and contracts
Participate in new business pitches and client presentations
Delegate database management tasks to global team members
Establish calls and internal communications cadence with global lease administration account teams
Abstract or input rental obligations and other lease information according to client standards
Provide final quality control for abstraction processes
Use Colliers360, dashboards, WorkTrac, and related systems
Confirm and approve monthly client billing and pass-through expenses
Manage vendors, validate invoices against lease terms, and resolve discrepancies
Review recovery clauses, establish recovery pools, calculate tenant recovery expenses, and review caps, base years, and exclusions
Prepare and review lease-related financial statements, disclosures, reports, rental payment schedules, and reconciliations
Produce budget-versus-actual rent obligation variance reports
Oversee third-party utility management payments
Track TI allowance disbursements and landlord obligation fulfillment
Maintain lease accounting records under US GAAP (ASC 842) and IFRS 16
Ensure compliance with lease accounting standards and company policies
Track accounts receivable and escalate issues
Reconcile outstanding balances and resolve landlord/client disputes
Assist with internal and external audits
Monitor, review, and approve Rent, CAM, Operating Expense, Tax, and Insurance payments to landlords
Review and validate Consumer Price Index adjustments
Maintain file systems and database data integrity
Track and resolve database exceptions
Assist with account onboarding and transition processes
Maintain account processes, procedures, and playbooks with the Director

Requirements

What you’ll need

5+ years of relevant experience in commercial real estate lease administration and/or accounting and property management fields
Associate or bachelor’s degree in business, accounting, real estate, or similar field preferred
Working experience with commercial real estate database applications such as Visual Lease, APEX, ProLease, CoStar, WorkTrac, Lucernex, Planon, Manhattan, or other portfolio management database systems
Expertise and documented success working on multi-line global accounts with 1,000+ leases and global account management structure
Intermediate proficiency with Microsoft Office tools including Word, PowerPoint, Excel, and OneNote
Thorough knowledge of FASB / IFRS accounting rules and general accounting principles preferred
Successful track record of working independently, preferably remotely
Strong time management skills
General understanding of AI technology and openness to adapting to the evolution of technology
Applicants must be currently authorized to work in the United States on a full-time basis
Employer will not sponsor applicants for work visas
Direct applicants only; no agencies

Benefits

Comp & perks

Employer-subsidized medical benefits including RX, dental, and vision
Employer-paid basic life/AD&D insurance
Short-term and long-term disability insurance
401k plan with employer match
10 days of sick leave
Minimum of 15 days of vacation annually
Unlimited time off for certain senior-level roles
10 paid holidays
Two personal flex days
12 weeks of paid parental leave for birth parents after 90 days of employment
4 weeks of paid parental leave for non-birth parents, including adoptive/foster parents, after 90 days of employment
Equal opportunity employer
Reasonable accommodation support during the hiring process