Transition Manager, Lease Administration

Colliers

. Manage Lease Administration client implementations and client/vendor relationships .

Posted 11/6/2026full-timeRemote • United StatesSeniorLead💰 $96,955 - $113,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing lease administration processes, including data migration, quality control, and client relationship management. Proficient in commercial real estate database applications and skilled in developing governance programs and communication strategies.

Highest-signal resume keywords

Lease Administration ManagementCommercial Real Estate Database ApplicationsData Migration and Quality ControlClient Relationship ManagementProject Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Lease AbstractionData ExtractionProcess DocumentationFinancial ForecastingAccounting PrinciplesFASB/IFRS KnowledgeGantt Chart DevelopmentETL ProcessesDatabase Quality ControlRental Payment Scheduling

Soft Skills

Time ManagementEffective CommunicationMentoring and TrainingProblem SolvingIndependent Work

Tools & Technologies

CoStarYardiApexProLeaseVisual LeaseMicrosoft OfficeWorkTracColliers360

Industry Keywords

Commercial Real EstateLease AdministrationProperty ManagementClient GovernanceGlobal Account Management

Tech Stack

Tools & technologies

ETL

About the role

Key responsibilities & impact

Manage Lease Administration client implementations and client/vendor relationships
Centralize, establish, and produce schedules, reports, communication plans, and process flows for new or expanded business
Manage the full transition lifecycle, including discovery, data extraction, migration, abstraction, validation, process documentation, stabilization, and handover
Manage multiple projects and track accountability to scope, schedule, and budget
Provide database quality control and identify onboarding errors and inconsistencies
Create, edit, and run reports in Lease Administration databases
Mentor and train junior transition resources
Interpret complex commercial lease language
Oversee lease abstraction, translation, and quality control processes
Maintain templates and develop account processes, procedures, playbooks, and RACI charts
Ensure timely and accurate input of rental obligations and lease information
Understand client objectives, portfolio strategy, and service expectations
Maintain client agreement details and ensure accurate entry into WorkTrac
Program-manage transition delivery using timelines, Gantt charts, risk mitigation, action tracking, agendas, and minutes
Conduct regular client meetings and reviews
Develop client governance programs, reporting cadences, communication methods, and business reviews
Manage client escalations and ensure timely issue resolution
Oversee global service delivery
Support RFI/RFP responses, including pricing and presentation decks
Participate in new-business presentations
Manage database-task assignments and delegation to global team members
Establish weekly calls and internal communications with global lease administration account teams
Lead impactful communications and maintain professional presence
Oversee abstraction and final quality control for assigned transition accounts
Demonstrate working knowledge of Colliers360, dashboards, and WorkTrac
Oversee data migration, data mapping, ETL processes, and tool reconciliation
Provide training for lease administration systems and dashboards
Review recovery clauses, establish recovery pools, calculate tenant recovery expenses, and review caps, base years, and exclusions
Develop initial monthly rental payment schedules
Monitor, review, and approve Rent, CAM, Operating Expense, Tax, and Insurance payments to landlords
Review and validate Consumer Price Index adjustments
Maintain file systems and data integrity for tenant and lease information
Maintain client transition financial forecasts and internal budgets
Confirm and approve monthly client billing and pass-through expenses
Track accounts receivable and escalate issues
Provide regular status reports to internal management
Review lease administration scope of services, master service agreements, and intercompany contracts with legal, risk, and security teams
Track workloads and assignments and review team allocations against contractual scope and client expectations
Manage equitable team workload distribution
Develop a roadmap to streamline and enhance transition delivery
Lead program initiatives including best-practice tracking, case-study development, AI partnership with Technology, and Global COE partnerships

Requirements

What you’ll need

Bachelor’s degree in business, accounting, real estate, or similar field preferred
At least 10 years of relevant experience in commercial real estate lease administration and/or accounting and property management fields
Experience working in the Landlord or Tenant sector
Intermediate to expert experience with commercial real estate database applications such as CoStar, Yardi, Apex, ProLease, Visual Lease, or other portfolio management database systems
Documented success working on multi-line global accounts with 1,000+ leases and global account management structure
Intermediate proficiency with Microsoft Office tools, including Word, PowerPoint, Excel, and OneNote
Thorough knowledge of FASB/IFRS accounting rules and general accounting principles preferred
Effective independent work, preferably remotely
Strong time management skills
General understanding of AI technology and openness to adapting to evolving technology
Currently authorized to work in the United States on a full-time basis
Employer will not sponsor work visas
Direct applicants only; no agencies

Benefits

Comp & perks

Employer-subsidized medical benefits including prescription drug, dental, and vision coverage
Employer-paid basic life/AD&D insurance
Short-term and long-term disability insurance
401(k) plan with employer match
10 days of sick leave
Minimum of 15 days of vacation annually
Unlimited time off for certain senior-level roles
10 paid holidays
Two personal flex days
12 weeks of paid parental leave for birth parents after 90 days of employment
4 weeks of paid parental leave for non-birth parents, including adoptive/foster parents, after 90 days of employment
Annual bonus based on company and individual performance
Remote working arrangement
Equal opportunity employer and reasonable accommodation support