Transition Manager, Lease Administration

Colliers

. Manage Lease Administration client implementations and client/vendor relationships .

Posted 10/23/2026full-timeRemote • United States, CanadaSeniorLead💰 $96,955 - $110,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in Lease Administration, managing client implementations, and overseeing the full transition lifecycle. Proficient in commercial real estate database applications and skilled in project management, client relationship management, and financial oversight.

Highest-signal resume keywords

Lease Administration ManagementCommercial Real Estate Database ApplicationsProject ManagementClient Relationship ManagementFinancial Oversight

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Lease AbstractionData MigrationETL ProcessesFinancial ForecastingAccounting PrinciplesData MappingQuality ControlProcess DocumentationRental Payment SchedulesConsumer Price Index Adjustments

Soft Skills

Time ManagementMentoringCommunicationProblem SolvingTeam Accountability

Tools & Technologies

CoStarYardiApexProLeaseViisual LeaseMicrosoft OfficeWorkTrac

Industry Keywords

Commercial Real EstateLease AdministrationProperty ManagementGlobal Account ManagementFASBIFRS

Tech Stack

Tools & technologies

ETL

About the role

Key responsibilities & impact

Manage Lease Administration client implementations and client/vendor relationships
Manage the full transition lifecycle from discovery, data extraction, migration, abstraction, validation, and process documentation through stabilization and handover
Manage multiple projects concurrently and track scope, schedule, budget, risks, actions, agendas, and minutes
Manage project team accountability and team workloads
Establish schedules, reports, communication plans, process flows, templates, procedures, playbooks, and RACI charts
Provide database quality control and create, edit, and run Lease Administration reports
Mentor and train junior transition resources
Oversee lease abstraction, translation, validation, and quality control
Ensure accurate input of rental obligations and lease information
Understand client objectives, portfolio strategy, agreements, scope, fees, billing, and payee information; maintain data in WorkTrac
Conduct regular client meetings and reviews and develop client governance programs
Manage client escalations and ensure timely issue resolution
Oversee global service delivery and coordinate global team assignments
Support RFI/RFP responses and participate in client presentations and business pitches
Maintain internal communications cadence with global lease administration teams
Oversee data migration, data mapping, ETL processes, and reconciliation between systems
Provide training for lease administration systems and dashboards
Review recovery clauses, recovery pools, expenses, caps, base years, and exclusions
Develop monthly rental payment schedules and review/approve Rent, CAM, Operating Expense, Tax, and Insurance payments
Review and validate Consumer Price Index adjustments
Maintain file systems and data integrity for tenant and lease information
Maintain transition financial forecasts, approve monthly billing, track pass-through expenses, and track A/R
Provide status reports to internal management
Partner with legal, risk, security, technology, and global COE teams on contractual and program initiatives
Develop workload tracking methods, validate team allocations, and ensure equitable workload distribution
Develop a roadmap to streamline and enhance transition program delivery
Lead initiatives including best-practice tracking, case study development, AI/technology partnership, and global COE partnerships

Requirements

What you’ll need

Bachelor’s degree in business, accounting, real estate, or similar field preferred
At least 10 years of relevant experience in commercial real estate lease administration and/or accounting and property management
Experience in either or both the Landlord or Tenant sector
Intermediate to expert experience with commercial real estate database applications such as CoStar, Yardi, Apex, ProLease, Viisual Lease, or other portfolio management database systems
Documented success working on multi-line global accounts with 1,000+ leases and global account management structure
Intermediate proficiency with Microsoft Office tools including Word, PowerPoint, Excel, and OneNote
Thorough knowledge of FASB/IFRS accounting rules and general accounting principles preferred
Successful track record of working independently, preferably remotely
Strong time management skills
Currently authorized to work in the United States on a full-time basis
Employer will not sponsor applicants for work visas
Direct applicants only; no agencies

Benefits

Comp & perks

Employer-subsidized medical benefits including RX, dental, and vision
Employer-paid basic life/AD&D insurance
Short-term and long-term disability insurance
401(k) plan with employer match
10 days of sick leave
Minimum of 15 days of vacation annually
Certain senior-level roles eligible for unlimited time off
10 paid holidays
Two personal flex days
12 weeks of paid parental leave for birth parents after 90 days of employment
4 weeks of paid parental leave for non-birth parents, including adoptive/foster parents, after 90 days of employment
Equal opportunity employer and reasonable accommodation support