Administrative Assistant – Executive Support

Common Sail Investment Group

. Provide day-to-day administrative support to the Executive Assistant .

Posted 11/11/2026full-timeNorth Canton • Ohio • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and communication skills while providing comprehensive administrative support, including calendar management, document preparation, and coordination of executive meetings. Proficient in maintaining confidentiality and managing multiple tasks in a fast-paced environment.

Highest-signal resume keywords

Microsoft Office Suite ProficiencyCalendar ManagementDocument PreparationStrong Written And Verbal Communication SkillsOrganizational Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementDocument PreparationExpense ReportingInvoice ProcessingMeeting CoordinationTravel ArrangementsFiling Systems MaintenanceData OrganizationAdministrative SupportMulti-Tasking

Soft Skills

Strong Interpersonal SkillsAttention To DetailProfessional AttitudeService-Oriented MindsetSound Judgment

Certifications & Qualifications

High School DiplomaAssociate Degree (Preferred)

Industry Keywords

Senior LivingHealthcareHospitalityMulti-Location OrganizationExecutive Support

About the role

Key responsibilities & impact

Provide day-to-day administrative support to the Executive Assistant
Assist with calendar management, meeting scheduling, appointment coordination, and resolving scheduling conflicts
Prepare, format, proofread, and organize correspondence, reports, presentations, spreadsheets, and executive documents
Maintain electronic and physical filing systems
Prepare agendas, meeting materials, and follow-up documentation
Coordinate meeting logistics, including conference rooms, technology, catering, and attendee communications
Track deadlines, outstanding requests, and follow-up items
Manage incoming calls, emails, and administrative requests as directed
Coordinate executive meetings, leadership events, company initiatives, and special projects
Support company communications, announcements, administrative trackers, contact lists, organizational charts, and departmental records
Assist with expense reports, invoice processing, purchase requests, and administrative financial documentation
Coordinate travel arrangements, including flights, hotels, transportation, and itineraries
Order office supplies and maintain an organized executive office environment
Coordinate communications and administrative requests between the executive office, regional leadership, community leadership, and support departments
Organize information, reports, and documentation related to community operations and organizational initiatives
Prepare materials for leadership meetings, operational reviews, and company-wide events
Support projects related to resident experience, employee engagement, community performance, and organizational growth
Communicate professionally with executives, leaders, community teams, vendors, residents, and families when appropriate
Handle sensitive information, confidential documents, and executive communications with discretion

Requirements

What you’ll need

High school diploma or equivalent required; associate degree or additional administrative training preferred
Two or more years of administrative assistant, office coordination, or executive support experience preferred
Experience in senior living, healthcare, hospitality, or a multi-location organization is a plus
Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
Strong written and verbal communication skills
Excellent organizational skills and attention to detail
Ability to manage multiple assignments, prioritize deadlines, and work independently
Ability to maintain strict confidentiality and exercise sound judgment
Strong interpersonal skills and a professional, service-oriented attitude