Executive Assistant

Compassion & Choices

. Manage the President/CEO’s complex calendar, including meetings, travel, events, competing priorities, scheduling needs, and conflicts .

Posted 9/16/2026full-timeRemote • Oregon • United StatesMid-LevelSenior💰 $80,000 - $90,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in managing complex executive calendars, coordinating high-level meetings, and preparing professional correspondence and materials. Proficient in utilizing advanced tools to enhance executive efficiency and support strategic initiatives.

Highest-signal resume keywords

Executive Calendar ManagementMeeting CoordinationProfessional Correspondence PreparationGoogle Workspace ProficiencyMicrosoft Office Suite Proficiency

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Executive Support ExperienceMeeting Material PreparationDecision TrackingAction Item ManagementTravel Arrangement Coordination

Soft Skills

Discretion and JudgmentProactive CommunicationOrganizational SkillsFlexibility

Tools & Technologies

Adobe AcrobatVirtual Meeting PlatformsCalendar and Scheduling Tools

Industry Keywords

C-Suite SupportStakeholder CommunicationAdministrative Systems DevelopmentOrganizational Meetings Coordination

About the role

Key responsibilities & impact

Manage the President/CEO’s complex calendar, including meetings, travel, events, competing priorities, scheduling needs, and conflicts
Prepare, edit, organize, and manage executive correspondence, reports, presentations, briefing materials, agendas, and other documents
Ensure the President/CEO is prepared for internal and external meetings and engagements
Serve as a central coordination and communication resource for the President/CEO
Communicate priorities, decisions, requests, and relevant context to stakeholders
Coordinate leadership meetings, including agendas, materials, decision documentation, action items, and follow-up
Track decisions, commitments, projects, and action items and follow up with responsible parties
Coordinate executive travel arrangements, itineraries, meeting logistics, and related documentation
Maintain accurate and organized executive records and materials
Handle sensitive and confidential information with discretion and judgment
Support strategic initiatives through research, information coordination, action-item tracking, and milestone monitoring
Anticipate executive needs and proactively identify administrative, scheduling, communication, and coordination issues
Develop and maintain administrative systems, workflows, and processes to improve executive efficiency and organizational follow-through
Coordinate logistics for executive, leadership, board, and organizational meetings and events
Serve as a professional point of contact for internal and external stakeholders engaging with the Office of the CEO
Support public engagements, presentations, organizational meetings, and other activities involving the President/CEO
Support organizational and fundraising efforts
Complete administrative, expense, and credit card documentation accurately and on time
Participate in organizational meetings, retreats, trainings, and cross-functional activities
Provide administrative coordination and functional support to staff, vendors, and other individuals without formal supervisory responsibility

Requirements

What you’ll need

Bachelor’s degree or an equivalent combination of relevant education and professional experience required
Minimum of 3–5 years of progressively responsible executive or senior-level administrative support experience
Experience directly supporting a senior executive or C-suite leader
Experience managing complex executive calendars, meetings, travel arrangements, correspondence, and competing priorities
Experience preparing executive-level meeting materials, reports, presentations, briefings, and professional correspondence
Experience coordinating across senior leaders, departments, and external stakeholders
Experience tracking executive decisions, commitments, action items, and organizational follow-through
Advanced knowledge of Google Workspace
Advanced knowledge of Microsoft Office Suite
Advanced knowledge of Adobe Acrobat
Experience with virtual meeting and collaboration platforms
Experience with calendar and scheduling tools
Experience with technology supporting executive operations
Ability to travel up to 10% of the time, including overnight and occasional weekend travel
Flexibility to respond to time-sensitive executive needs outside standard working hours when reasonably required
No professional certification or license is required

Benefits

Comp & perks

Employer-shared medical and dental insurance premiums
Employer-paid short- and long-term disability insurance
Employer-paid life insurance
Employer-paid accidental death and dismemberment insurance
Flexible spending accounts for medical and dependent care
Commuter pre-tax benefit
401(k) eligibility with a 5% employer match
Immediate 401(k) vesting upon eligibility
Paid holidays
Paid time off
Personal days
Remote work arrangement