Compassion & Choices

Executive Assistant

• Manage the President/CEO’s complex calendar, including meetings, travel, events, competing priorities, scheduling needs, and conflicts
• Prepare, edit, organize, and manage executive correspondence, reports, presentations, briefing materials, agendas, and other documents
• Ensure the President/CEO is prepared for internal and external meetings and engagements
• Serve as a central coordination and communication resource for the President/CEO
• Communicate priorities, decisions, requests, and relevant context to stakeholders
• Coordinate leadership meetings, including agendas, materials, decision documentation, action items, and follow-up
• Track decisions, commitments, projects, and action items and follow up with responsible parties
• Coordinate executive travel arrangements, itineraries, meeting logistics, and related documentation
• Maintain accurate and organized executive records and materials
• Handle sensitive and confidential information with discretion and judgment
• Support strategic initiatives through research, information coordination, action-item tracking, and milestone monitoring
• Anticipate executive needs and proactively identify administrative, scheduling, communication, and coordination issues
• Develop and maintain administrative systems, workflows, and processes to improve executive efficiency and organizational follow-through
• Coordinate logistics for executive, leadership, board, and organizational meetings and events
• Serve as a professional point of contact for internal and external stakeholders engaging with the Office of the CEO
• Support public engagements, presentations, organizational meetings, and other activities involving the President/CEO
• Support organizational and fundraising efforts
• Complete administrative, expense, and credit card documentation accurately and on time
• Participate in organizational meetings, retreats, trainings, and cross-functional activities
• Provide administrative coordination and functional support to staff, vendors, and other individuals without formal supervisory responsibility