Associate Conference Manager

Conference Catalysts

. Support Conference Managers and the Director – Conference Management Operations in managing conferences from conception through completion .

Posted 10/23/2026full-timeRemote • Florida • United StatesJuniorMid-Level💰 $47,175 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in event management, project coordination, and client relationship building, with a strong focus on budget management and process improvement. Proficient in utilizing various tools for effective communication and project tracking.

Highest-signal resume keywords

Event ManagementProject ManagementClient Relationship ManagementBudget ManagementCommunication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project CoordinationProposal DevelopmentData AnalysisMarket ResearchOnsite Event Setup

Soft Skills

Problem-SolvingOrganizationResourcefulnessTeam CollaborationClient-Facing Skills

Tools & Technologies

ClickUpGmailSlackGoogle CalendarZoomCventMailChimpSurvey MonkeyShareX

Industry Keywords

Conference ManagementNonprofit OrganizationsProfessional AssociationsSponsorship SalesEvent Marketing

About the role

Key responsibilities & impact

Support Conference Managers and the Director – Conference Management Operations in managing conferences from conception through completion
Provide weekly status updates, discuss time-sensitive items, address quality-control checks, and identify process improvements
Attend and actively participate in Unit, team, workshop, and all-company meetings
Maintain accurate time records according to company policy
Manage ClickUp boards, tasks, checklists, timelines, and priorities for each conference
Develop relationships with conference leadership and liaise with clients regarding conference requirements
Configure and manage online paper submission and registration processes
Compile conference proceedings content
Produce detailed requests for proposals covering timelines, venues, suppliers, legal obligations, staffing, and budgets
Develop and actively manage conference budgets and ensure project elements remain on schedule and on budget
Research markets to increase conference attendance and paper submissions
Coordinate venues, caterers, exhibit designers, contractors, suppliers, and other vendors
Plan room layouts, menus, food and beverage, volunteer staffing, and briefings
Sell sponsorship, stand, and exhibition space to potential exhibitors and partners
Prepare delegate packs, name badges, and conference collateral
Coordinate marketing, public relations, design, branding, print materials, and social media promotion
Coordinate suppliers, handle client queries, and troubleshoot during conferences
Oversee onsite setup of registration, exhibit areas, and meeting rooms
Conduct post-conference evaluations, including data entry, analysis, and sponsor reports
Schedule and facilitate committee conference calls, take detailed minutes, and facilitate action-item completion
Maintain current, user-friendly conference websites and develop social media platforms with regular content

Requirements

What you’ll need

Bachelor's degree in event management, business administration, management, communications, or related field, or relevant combination of education and experience
Strong communication, organization, and client-facing skills
Strong project management skills, with the ability to manage multiple tasks and deadlines
Demonstrated problem-solving ability and resourcefulness
Familiarity with professional associations or nonprofit organizations
Proficiency in Gmail, ClickUp, Slack, Google Calendar, Zoom, Cvent, MailChimp, Last Pass, Survey Monkey, ShareX, and other company applications
Knowledge of the basic structure of IEEE and ability to keep current on all policies and maintain an updated contact list
Domestic and international travel required, approximately 7–8 times per year for 5–8 days each time
Must have, or have the ability to acquire, a passport
Must be able to lift up to 15 pounds at times
Must be capable of traveling on long-haul flights

Benefits

Comp & perks

Comprehensive Medical, Dental & Vision Insurance (Full employee premiums covered by Conference Catalysts)
Health Flexible Spending Account (FSA) for eligible health & wellness expenses
401(k) Retirement Plan following the 90-day onboarding period, with dollar-for-dollar matching up to 5% of employee deferrals
Uncapped flex time off following the 90-day onboarding period
14 paid company holidays
Voluntary Life and AD&D insurance
Individual professional development budget
Annual office discretionary budget
Annual swag store budget
Monthly gym membership reimbursement