Conference Manager

Conference Catalysts

. Provide high-level support for conferences from conception through completion .

Posted 11/9/2026full-timeRemote • Florida • United StatesJuniorMid-Level💰 $63,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in event management, including planning, budgeting, and logistics for conferences and trade shows. Proficient in managing multiple projects simultaneously while maintaining strong communication and organizational skills.

Highest-signal resume keywords

Event ManagementProject ManagementBudget DevelopmentClient-Facing SkillsCommunication Skills

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Conference PlanningRFP ProductionSite InspectionLogistics CoordinationData Analysis

Soft Skills

Problem-SolvingOrganizationResourcefulness

Tools & Technologies

ClickUpGmailSlackGoogle CalendarCventDropboxMailChimpSurvey Monkey

Industry Keywords

Nonprofit OrganizationsProfessional AssociationsEvent CollateralSponsorship SalesSocial Media Promotion

About the role

Key responsibilities & impact

Provide high-level support for conferences from conception through completion
Manage multiple technical conferences, trade shows, board meetings, and social events throughout the year
Meet weekly with the Director of Conference Management Operations and participate in Unit, Pod, Workshop, and All-Company meetings
Maintain accurate time records and manage conference information in company systems
Manage ClickUp boards, tasks, checklists, and project documentation
Develop relationships with conference leadership, clients, committees, and vendors
Configure and manage online paper submission and registration processes
Compile and produce conference proceedings content
Produce detailed conference RFPs covering timelines, venues, suppliers, legal obligations, staffing, and budgets
Develop and manage conference budgets, timelines, priorities, and project deliverables
Conduct site inspections and coordinate venue management, caterers, exhibit designers, contractors, and other vendors
Plan room layouts, menus, food and beverage, volunteer staffing, and conference logistics
Sell sponsorship, stand, and exhibition space to exhibitors and partners
Prepare delegate packs, name badges, and event collateral
Coordinate marketing, public relations, branding, print materials, and social media promotion
Troubleshoot issues and oversee onsite registration, exhibits, meeting rooms, and event setup
Conduct post-conference evaluations, data entry, analysis, and sponsor reporting
Schedule and facilitate committee conference calls, record minutes, and track action items
Manage conference websites and social media platforms, including regular content creation and updates

Requirements

What you’ll need

Bachelor's degree in event management, business administration, management, communications, or related field, or relevant combination of education and experience
Minimum of two years of experience in full-scope event management or planning work
Strong communication, organization, and client-facing skills
Strong project management skills, with the ability to manage multiple tasks and deadlines
Demonstrated problem-solving ability and resourcefulness
Familiarity with professional associations or nonprofit organizations
Domestic and international travel is required
Must have, or have the ability to acquire, a passport
Prolonged periods of sitting at a desk and working on a computer
Must be able to lift up to 15 pounds at times
Must be capable of traveling on long-haul flights
Proficiency with company applications including Gmail, ClickUp, Slack, Google Calendar, GoToMeeting, Cvent, Dropbox, Doodle, MailChimp, Last Pass, Skype, Survey Monkey, and ShareX
Knowledge of the basic structure of IEEE and ability to stay current on policies and contact lists

Benefits

Comp & perks

Comprehensive Medical, Dental & Vision Insurance (Full employee premiums covered by Conference Catalysts)
Health Flexible Spending Account (FSA) for eligible health & wellness expenses
401(k) Retirement Plan following the 90-day onboarding period, with dollar-for-dollar matching up to 5% of employee deferrals
Uncapped flex time off following the 90-day onboarding period
14 paid company holidays
Voluntary Life and AD&D insurance
Individual professional development budget
Annual office discretionary budget
Annual swag store budget
Monthly gym membership reimbursement