Executive Coordinator

Consertus

. Manage complex, high-volume calendars and scheduling across multiple time zones, proactively resolving conflicts and prioritizing based on business impact .

Posted 10/9/2026full-timeRemote • California • United StatesSeniorLeadWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in managing complex calendars, logistics, and competing priorities while maintaining confidentiality and professionalism. Proficient in drafting communications and coordinating travel arrangements, with a strong ability to support C-suite executives in high-growth environments.

Highest-signal resume keywords

Calendar ManagementLogistics CoordinationWritten CommunicationDiscretion and ProfessionalismBusiness Acumen

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementLogistics CoordinationDocumentation ManagementAction Item TrackingTravel Coordination

Soft Skills

Communication SkillsJudgmentPrioritizationStakeholder ManagementProblem Solving

Tools & Technologies

Microsoft OfficeOutlookWordExcelPowerPoint

Industry Keywords

C-Suite SupportHigh-Growth EnvironmentOperational ReviewsCross-Functional CollaborationConfidential Information Handling

About the role

Key responsibilities & impact

Manage complex, high-volume calendars and scheduling across multiple time zones, proactively resolving conflicts and prioritizing based on business impact
Prepare, synthesize, and proofread materials for operational reviews, leadership meetings, and cross-functional working sessions
Coordinate domestic and international travel, including detailed itineraries and contingency planning
Serve as a key liaison between the executive and internal stakeholders across Operations, Finance, Legal, and other business units, exercising judgment on what requires escalation
Track and follow up on action items and deliverables arising from operational and leadership meetings, holding stakeholders accountable to deadlines
Draft and manage correspondence, communications, and documentation requiring a high level of polish and discretion
Support planning and logistics for leadership offsites, team meetings, and operational business reviews
Maintain organized, confidential records and documentation related to operational initiatives
Anticipate the executive’s needs and proactively manage competing priorities with minimal direction
Exercise absolute discretion in handling sensitive business, personnel, and operational information

Requirements

What you’ll need

Bachelor’s degree preferred; equivalent professional experience will be considered
Minimum of 10 years of experience supporting C-suite or other senior executives, ideally within operations, consulting, or a high-growth corporate environment
Demonstrated ability to manage complex calendars, logistics, and competing priorities with minimal oversight
Exceptional written and verbal communication skills, with the ability to represent the executive’s voice and priorities accurately
Strong business acumen and comfort operating in ambiguous, fast-moving environments
High level of discretion, professionalism, and sound judgment in handling confidential information
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and scheduling/collaboration tools

Benefits

Comp & perks

Comprehensive health coverage (medical, dental, and vision)
Company-paid life and disability insurance
Optional pet insurance, legal, and supplemental health plans
401(k) with day-one eligibility, 3% safe harbor, plus up to 2.5% company match
10 paid holidays
PTO starting at 15 days, growing up to 25
Access to Consertus Academy for continuous learning and development