Program Coordinator

Consertus

. Support program leadership on a large aviation capital program .

Posted 10/13/2026full-timeAustin • Texas • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in program governance, meeting coordination, and records management within aviation or public infrastructure projects. Proficient in developing training materials and process documentation while effectively communicating with diverse stakeholders.

Highest-signal resume keywords

Program Governance ManagementProcore ProficiencyMicrosoft 365 SkillsTraining Material DevelopmentOrganizational Change Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Records ManagementMeeting CoordinationProcess DocumentationTraining Material DevelopmentDashboard PreparationData ReportingChange Package PreparationDocument ControlWorkflow DevelopmentCompliance Tracking

Soft Skills

Detail-OrientedCollaborativeResponsiveClear CommunicationProfessional Presence

Tools & Technologies

ProcorePower BIDocuSignMicrosoft PowerPointMicrosoft WordMicrosoft ExcelMicrosoft TeamsAdobeCanva

Certifications & Qualifications

Prosci CertificationACMP Certification

Industry Keywords

AviationPublic InfrastructureCapital ConstructionOrganizational Change ManagementStakeholder Engagement

About the role

Key responsibilities & impact

Support program leadership on a large aviation capital program
Manage program-level governance, including meeting schedules, agendas, review packages, decisions, action items, calendars, distribution lists, and records
Coordinate program training sessions, attendance, training records, training aids, quick-reference guides, and FAQs
Support the Change Manager by tracking change status, preparing change packages, following up with reviewers and approvers, and updating hot-change reports
Support the Document Controller with document intake, naming conventions, filing, distribution, and records in Procore
Provide backup coverage for Change Manager and Document Controller roles
Communicate dashboard content and updates to program users and leadership
Coordinate with the digital team to gather requirements and feedback, test updates, and report data issues
Prepare dashboard-based content for program meetings and reports
Coordinate high-level meetings with airlines, executives, and internal and external stakeholders
Develop presentations, briefing materials, meeting summaries, and follow up on stakeholder commitments
Develop and document program processes, procedures, workflows, and templates
Maintain the procedures library and delivery manual
Help plan and carry out organizational and behavior change for new processes, tools, and governance
Develop communications, announcements, and rollout materials
Track adoption and compliance, gather feedback, and identify reinforcement or retraining needs
Collaborate with program leaders, directors, project managers, construction managers, functional leads, and stakeholders

Requirements

What you’ll need

3–5 years of experience as an assistant project manager, project or program coordinator, or similar role on capital construction programs
Aviation or public infrastructure experience is a plus
Experience supporting governance, meeting coordination, and records management
Experience developing training materials, quick-reference guides, and process documentation
Working knowledge of Procore
Familiarity with Power BI dashboards and DocuSign
Strong skills in Microsoft 365 (PowerPoint, Word, Excel, Teams)
Exposure to organizational change management practices
Bachelor’s degree in construction management, engineering, business, communications, or a related field, or equivalent experience
Organized and responsive across many priorities at once
Clear written and visual communication for field and executive audiences
Professional presence with executives, airlines, and external stakeholders
Detail-oriented, with dependable follow-through
Collaborative and service-oriented, building strong working relationships
Prosci or ACMP certification, graphic design tools such as Adobe or Canva, and public-sector or airport environment experience are pluses

Benefits

Comp & perks

Comprehensive health coverage (medical, dental, and vision)
Company-paid life and disability insurance
Optional pet insurance, legal, and supplemental health plans
401(k) with day-one eligibility, 3% safe harbor, plus up to 2.5% company match
10 paid holidays
PTO starting at 15 days, growing up to 25 days
Access to Consertus Academy for continuous learning and development
Full-time employment