Contactica

Executive

• Manage the CEO's personal calendar, appointments, reminders, and daily scheduling needs
• Coordinate personal and business travel arrangements, including flights, accommodations, transportation, and itinerary changes
• Handle personal administrative responsibilities, including payments, renewals, purchases, documentation, and follow-up
• Coordinate with personal service providers, vendors, financial institutions, attorneys, legal advisors, notaries, and external institutions
• Support reservations, gifts, social commitments, and personal logistics
• Manage the CEO's professional calendar, meetings, commitments, and strategic focus time
• Coordinate internal and external meetings, including scheduling, confirmations, preparation, and follow-up
• Track action items, deadlines, commitments, pending decisions, contractual obligations, renewal dates, and important deadlines
• Prepare executive summaries, meeting notes, correspondence, documents, and administrative materials
• Support selected operational and business initiatives requiring coordination and execution
• Act as a trusted point of contact between the CEO and internal teams, external partners, professional advisors, and legal counsel
• Provide administrative support in legal-related matters and coordinate legal documentation, signatures, notarizations, certifications, and formalities
• Maintain accurate records of legal documents and confidential information
• Identify priorities, escalate relevant issues, anticipate problems, and resolve urgent matters
• Establish reliable systems for organization, follow-up, reminders, and execution
• Take ownership of assigned responsibilities and improve processes to reduce the CEO's administrative workload

Explore Executive Coordinator – CEO at Contactica. Review requirements and application details.