Executive Assistant

Contineum Therapeutics

. Report directly to the CEO and support the CFO and General Counsel.

Posted 9/30/2026full-timeSan Diego • California • United StatesMid-LevelSenior💰 $100,000 - $125,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in executive support, including calendar management, travel coordination, and meeting facilitation, while maintaining confidentiality and professionalism. Proficient in Microsoft 365 and experienced in managing office operations and supporting senior leadership in a fast-paced environment.

Highest-signal resume keywords

Executive Calendar ManagementTravel CoordinationBoard of Directors SupportMicrosoft 365 ProficiencyOffice Operations Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementTravel CoordinationExpense Report AdministrationMeeting PlanningDocument Management

Soft Skills

Proactive CommunicationInterpersonal SkillsAdaptabilityDiscretion and JudgmentProfessional Demeanor

Tools & Technologies

Microsoft 365DocuSignConcurZoomNetSuite

Industry Keywords

BiotechLife SciencePharmaceuticalC-Suite SupportPublic Company Experience

About the role

Key responsibilities & impact

Report directly to the CEO and support the CFO and General Counsel.
Manage executive calendars, anticipate and resolve scheduling conflicts, and schedule appointments and conference calls.
Coordinate Board of Directors and committee meetings, including scheduling, preparation and distribution of materials, follow-up, and maintenance of Board-related documents.
Arrange company, department, group, Leadership Team, staff, and off-site meetings.
Prepare meeting agendas and follow up on action items.
Manage signature and approval workflows, including DocuSign routing and notarization.
Complete and submit expense reports using Concur.
Coordinate domestic and international travel.
Support company conventions and meetings, including content review, materials management, and storage/shipping logistics.
Handle confidential and sensitive information with discretion, tact, and diplomacy.
Own day-to-day office operations, including reception, kitchen, supply areas, office-related needs, and staff lunches.
Manage visitors and on-site visits.
Receive, sort, distribute, and ship mail and packages.
Partner with the Facilities Manager on building-related issues and requests.
Support new employee onboarding by assigning training modules and completing administrative tasks.
Make routine administrative decisions for supported executives.
Institutionalize company standards and create administrative procedures and SOPs.
Perform other duties as assigned.

Requirements

What you’ll need

Bachelor’s degree preferred; an equivalent combination of experience and education may be considered.
5+ years’ experience supporting senior leadership, including 2+ years at the C-suite level, required; 8+ years preferred.
Prior experience in a biotech/life science or pharmaceutical setting is preferred.
Proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams), Zoom, DocuSign, and Concur.
Experience with NetSuite is a plus.
Experience with AI productivity tools is a plus.
Experience supporting a Board of Directors, preferably at a public company, is a plus.
Experience managing day-to-day office operations, including visitor management, mail and shipping, and office supplies.
Proven successful experience booking complex domestic and international travel.
Proactive communicator with strong written, verbal, and interpersonal communication skills.
Experience working with senior-level executives within and outside the company, as well as vendors and other visitors.
Experience with calendar management, project meeting and event planning and execution, preparation of executive-level presentations, and travel and expense report administration.
Adaptability to changing needs and situations.
Flexibility in responding to unanticipated and complex issues.
Ability to exercise discretion and judgment regarding highly confidential internal and external communications and materials.
Ability to work efficiently with a client-service focus in a fast-paced, dynamic environment.
Professional demeanor.
Ability to lift up to 25 pounds.

Benefits

Comp & perks

90% employer-covered benefits
Flexible PTO
A very generous holiday schedule that includes a week off in August and time off around the winter holidays
A well-stocked kitchen with snacks and beverages
Annual bonuses
Stock options
Employee Stock Purchase Program
401(k) with an employer match
Comprehensive wellness program including medical, dental, vision, and LTD coverage
Supportive team environment