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Contract Administrator – Government & GPO Contracts
Convergint. Administer, manage, and ensure compliance for assigned contract vehicles .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in contract vehicle compliance and administration, with a strong understanding of National Cooperative Purchasing Contracts and proposal development processes. Proficient in managing contract modifications, reporting, and ensuring adherence to regulatory requirements while fostering collaboration across teams.
Highest-signal resume keywords
Contract Vehicle ComplianceProposal DevelopmentNational Cooperative Purchasing KnowledgeMicrosoft Office ProficiencyStakeholder Engagement
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Contract AdministrationFee ReportingAudit ReviewCompliance ProcessesProposal WritingData AnalysisContract ModificationsRegulatory InterpretationProject ManagementBudget Management
Soft Skills
CollaborationAdaptabilityDetail-OrientedExcellent CommunicationCustomer Service
Tools & Technologies
Microsoft WordMicrosoft ExcelMicrosoft OutlookMicrosoft PowerPointCRM SoftwareWork Management Platforms
Industry Keywords
Cooperative PurchasingGPO ContractsState RegulationsLocal RegulationsContract Growth
About the role
Key responsibilities & impact- Administer, manage, and ensure compliance for assigned contract vehicles
- Perform administrative fee reporting and execute contract modifications, product and labor-category updates, and periodic reporting
- Review and approve audits and assessments
- Implement compliance processes supporting business leaders, sales, and operations colleagues
- Develop and conduct training for Sales, Operations/Service, Program/Project Managers, and Billing Teams
- Maintain contract files and fulfill mandated contractual reporting requirements
- Submit periodic contract-vehicle reporting and ensure accurate, timely administrative-fee payments
- Collaborate with Cooperative/GPO Program Partners to achieve contract growth goals
- Review contract-vehicle proposals and booking documents for compliance and proper reporting
- Support colleagues in navigating contract requirements, closing business, and ensuring contract execution and compliance
- Prepare internal contract reports and data summarizing requirements, budgets, growth plans, and information for senior managers
- Liaise with Convergint legal counsel and track negotiation status
- Prepare contract data, update contract information in the accounting system, and maintain electronic contract files
- Assist with RFP solicitation proposal development, completion, and submission
- Research and answer contract-specific questions from technical personnel, sales colleagues, and leadership
- Mentor team members on program knowledge, contract compliance, and operational processes
- Influence North America Local Vertical Sales success across more than 10 regions
- Drive standardized program operations, compliance processes, and year-over-year program growth
- Perform other duties and responsibilities as requested or required
Requirements
What you’ll need- College degree, trade school or equivalent experience
- Bachelor’s Degree preferred but not required
- Minimum of 3 years’ experience in a similar role
- Demonstrated experience with contract vehicle compliance/administration and proposal development
- Knowledge of National Cooperative Purchasing Contracts/Programs such as Sourcewell, OMNIA Partners, and/or GPO Contracts/Programs
- Understanding of State and Local Regulations
- Working knowledge and experience referencing and interpreting Government regulations related to Cooperative Purchasing contracts
- Understanding of proposal development processes and procedures
- Experience coordinating tasks to meet applicable deadlines
- Customized proposal writing and proposal production activities
- Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, project management software, CRM, and work management platforms
- Excellent collaboration and stakeholder engagement skills
- Adaptable, detail-oriented, and self-motivated
- Organized and capable of multitasking and managing multiple functions
- Excellent written and verbal communication skills
- Ability to work independently and in a virtual team environment
- World-class customer service skills, including positive attitude, empathy, patience, and active listening
- Flexibility for global time zones
- Regular and predictable attendance
- Ability to model and conduct business in alignment with Convergint’s Values and Beliefs
Benefits
Comp & perks- 10 Company Holidays and Paid Time Off starting at 13 days annually
- Fun & Laughter Day Off
- Medical, Dental & Vision Plan
- Life insurance & Disability Plan
- Wellness Program
- 401K Matching Plan
- Colleague Assistance Program
- Tuition reimbursement
- Competitive salary and compensation plan
- Vehicle reimbursement plan or company vehicle
- Corporate Social Responsibility Day
- Cell phone reimbursement (if applicable)
- Paid parental leave
- Fully remote work arrangement
- Up to 6% travel annually