IP US Patent Manager

Cooley LLP

. Provide support to practitioners in the Patent Prosecution and Counseling practice group .

Posted 10/24/2026full-timeUnited StatesMid-LevelSenior💰 $130,000 - $195,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing IP-related operations, including client service metrics, workflow efficiency, and team performance. Proven ability to lead and mentor teams while ensuring compliance with patent procedures and quality control standards.

Highest-signal resume keywords

IP-Related ExperienceProject ManagementSupervisory ExperienceClient ManagementQuality Control

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Microsoft Office SuiteIManagePTO Database ResearchUSPTO PatentCenterWIPO PatentscopeUSPTO Procedures37 C.F.R.MPEP RulesAutomationAI Implementation

Soft Skills

LeadershipMentorshipCommunicationOrganizational SkillsProblem-Solving

Industry Keywords

Patent ProsecutionClient ServiceRisk ManagementQuality ControlWorkflow Improvement

About the role

Key responsibilities & impact

Provide support to practitioners in the Patent Prosecution and Counseling practice group
Provide client management support focused on efficiency, process improvement, risk management, quality control, workflow, and client service
Partner with client service management on internal client service and client service metrics
Oversee daily administrative operations of the US Filing Specialist (USFS) team
Provide leadership, mentorship, and operational oversight for the USFS team
Manage caseloads, client assignments, workload, and capacity; rebalance assignments and address coverage concerns
Manage day-to-day performance of USFS Supervisors and Leads
Delegate responsibilities and follow up on assignments, service needs, deadlines, and performance expectations
Develop metrics and accountability measures for team performance, efficiency, and accuracy
Review, develop, and recommend cost-effective USFS service offerings
Communicate with patent practitioners to ensure effective client service
Lead USFS training and development, coaching, feedback, and skill development
Coordinate staffing needs and resources for USFS special projects
Ensure effective practitioner and client-team coverage
Enter and review billable and non-billable time, including IntApp entries before month-end closing
Manage realization rates and collection profitability
Enter billable time and fixed fees as appropriate
Propose and implement the annual business plan
Lead and support IP Client Service projects and initiatives
Identify compliance, risk, quality, and team-priority issues and propose corrective actions
Coordinate client assignments and reassignments
Conduct quality-control reviews for client-facing specialist team members
Support the Quality Control function and program in collaboration with the IP Quality Control Manager
Improve US patent filing workflows through automation, AI, and available technology
Collaborate on testing, implementation, feedback gathering, training, and adoption of approved solutions
Support IP Practice Support Assistant and Patent Formalities team development and utilization
Serve as the local office IP Services manager resource
Oversee local office IP Services operations and engagement
Build relationships with practitioners and business professionals
Communicate local issues to IP leadership
Troubleshoot issues affecting local IP team members

Requirements

What you’ll need

After orientation at Cooley LLP, proficiency in the Microsoft Office suite, iManage, and other firm applications
Ability to work extended and/or weekend hours, as required
Ability to travel, as required
5+ years’ experience in an IP-related role
Project management experience
Bachelor’s Degree preferred
Supervisory experience in a professional services or law firm environment preferred
Proven ability to manage, coach, and motivate preferred
Previous law firm experience preferred
Experience researching IP statuses and histories in PTO databases, including USPTO PatentCenter
Experience with WIPO Patentscope preferred
Navigation and general knowledge of international patent sites, including USPTO Global Dossier, EPO Patent Register, and CIPO preferred
Working knowledge of USPTO procedures, 37 C.F.R., and MPEP rules preferred
Ability to organize, prioritize, and coordinate multiple activities under tight timelines
Ability to drive projects to completion and achieve goals
Ability to handle and maintain confidentiality regarding firm information, projects, and client data
Demonstrated ability to lead through influence and develop talent, if applicable

Benefits

Comp & perks

Competitive compensation
Medical insurance
Health savings account
Dental insurance
Vision insurance
Health and/or dependent care flexible spending accounts
Pre-tax commuter benefits
Life insurance
AD&D insurance
Long-term care coverage
Backup care for children and/or adults
Other parental support benefits
Firm-paid life insurance
Firm-paid AD&D
Long-term disability benefits
Short-term medical benefits
21 days of paid time off (PTO)
10 paid holidays each year
Generous parental leave
Fertility benefits
Detailed benefit orientation for new employees
Hybrid work schedule with some work-from-home days