Pro Bono Assistant

Cooley LLP

. Provide administrative support to the Pro Bono Partner and Pro Bono Counsel .

Posted 11/11/2026full-timeUnited StatesMid-LevelSenior💰 $28 - $39 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates proficiency in administrative support within a law firm environment, including budget management, database maintenance, and effective communication with clients and colleagues. Capable of handling multiple tasks efficiently while maintaining confidentiality and professionalism.

Highest-signal resume keywords

Microsoft Office Suite ProficiencyIManage ExperienceBudget ManagementExcellent Written And Verbal CommunicationLaw Firm Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Data EntryBudget ReportingFinancial Statement PreparationInvoice CodingExpense ReconciliationStatistical ReportingConflict ChecksEvent PlanningTravel ManagementDatabase Maintenance

Soft Skills

InitiativeDiplomacyTactProfessional DemeanorAbility To Handle Multiple Tasks

Industry Keywords

Pro Bono SupportLegal ServicesClient Relationship ManagementConfidentialityOffice Administration

About the role

Key responsibilities & impact

Provide administrative support to the Pro Bono Partner and Pro Bono Counsel
Handle incoming and outgoing telephone calls
Maintain calendars and coordinate meetings, events, conference rooms and catering
Prepare budget reports, financial statements, cost recovery reports, presentations, spreadsheets and documents
Code invoices and submit them to accounting
Book and manage business travel and visiting-office arrangements
Process expense reimbursement requests and reconcile firm credit card statements
Open and organize mail
Perform data entry in pro bono client and volunteer databases
Assist with new business forms and conflict checks
Prepare statistical reports from pro bono databases
Maintain client, third-party and internal relationships
Create, organize and maintain files and indexes, and forward materials to Information Governance
Collaborate with the pro bono coordinator and specialists on projects and tasks
Maintain pro bono client and volunteer databases
Facilitate pro bono client queries, screening and processing
Prepare conflict sheets and engagement letters and advise administrative staff on procedures
Serve as a point of contact for secretaries and administrative staff
Assist with budget monitoring and annual budget planning
Coordinate pro bono trainings with legal services providers
Assist with pro bono event planning and logistics
Perform other assigned duties

Requirements

What you’ll need

After orientation at Cooley LLP, proficiency in the Microsoft Office suite, iManage and other firm applications
Available to work overtime, as required
Previous office experience
Ability to handle multiple tasks quickly and efficiently
Excellent written and verbal communication skills
Ability to interact confidently with all levels of employees and partners
Initiative, diplomacy and tact
Professional demeanor
Ability to handle a complex and fast-paced environment
Ability to maintain confidentiality of records, files, documents and department information
Bachelor’s degree preferred
Law firm experience preferred
Spanish language skills a plus

Benefits

Comp & perks

Competitive compensation
Medical insurance
Health savings account (with applicable medical plan)
Dental insurance
Vision insurance
Health and/or dependent care flexible spending accounts
Pre-tax commuter benefits
Life insurance
AD&D insurance
Long-term care coverage
Backup care for children and/or adults
Other parental support benefits
Firm-paid life insurance
Firm-paid AD&D
Firm-paid LTD
Short term medical benefits
20 days of Paid Time Off (PTO)
10 paid holidays each year
Generous parental leave
Fertility benefits
Hybrid schedule with some work-from-home days