ABA Intake Specialist, Spanish Speaking

Coyne & Associates Education Corp.

. Respond to inquiries from prospective clients, parents, guardians, referral sources, and other stakeholders .

Posted 9/17/2026full-timeRemote • United StatesJuniorMid-Level💰 $25 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in client intake processes, maintaining accurate records, and coordinating with various teams to ensure a smooth transition to clinical services. Proficient in managing sensitive information while providing a compassionate and organized client experience.

Highest-signal resume keywords

Client Intake ManagementFluency In SpanishElectronic Medical RecordsMicrosoft Office ProficiencyBehavioral Health Experience

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Intake ProcessesHealthcare AdministrationDocumentation ManagementSchedulingCustomer Service

Soft Skills

Strong CommunicationOrganizationTime ManagementAttention To DetailProblem Solving

Tools & Technologies

Google WorkspaceCRM SystemsScheduling Platforms

Industry Keywords

Behavioral HealthABAClient ConfidentialityHealthcare

About the role

Key responsibilities & impact

Respond to inquiries from prospective clients, parents, guardians, referral sources, and other stakeholders
Manage new client intakes from initial referral through admission and transition to clinical services
Collect, review, and maintain client information, documentation, forms, and intake materials
Track pending intakes and follow up on paperwork, authorizations, assessments, and other requirements
Coordinate with clinical, scheduling, authorizations, and administrative teams
Identify barriers or delays and work with appropriate teams to resolve them
Maintain accurate client records, communication logs, and intake tracking information
Keep clients, families, referral sources, and internal teams informed throughout the intake process
Maintain confidentiality and protect client information
Support a clear, organized, and welcoming client experience
Participate in department meetings, trainings, and company initiatives
Perform other duties as assigned by management

Requirements

What you’ll need

High school diploma or equivalent
Fluency in Spanish
2–3 years of experience in intake, admissions, healthcare administration, behavioral health, ABA, scheduling, customer service, or a related field
Strong communication, organization, time-management, and attention-to-detail skills
Ability to manage multiple priorities, meet deadlines, work independently, and solve problems effectively
Professional and compassionate approach when working with clients, families, referral sources, and internal teams
Ability to handle sensitive and confidential information appropriately
Proficiency with Microsoft Office, Google Workspace, electronic medical records, CRM systems, scheduling platforms, or similar software
Must currently reside in the United States and be authorized to work in the U.S. without employer sponsorship
Preferred: Associate’s or bachelor’s degree in healthcare administration, business, behavioral health, human services, or a related field
Preferred: Experience in ABA, behavioral health, or healthcare
Preferred: Experience working with clients, families, referral sources, or healthcare providers

Benefits

Comp & perks

Competitive compensation of $25/hr
Remote work
Opportunity to make a meaningful impact on clients and families
Build relationships with teams across the organization
Develop knowledge of behavioral health and client services
Collaborative team environment