Executive Assistant

Cradle

. Manage two founding executives' calendars, protecting focus time and balancing priorities across time zones .

Posted 10/5/2026full-timeZürich • SwitzerlandMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and administrative capabilities, with a focus on managing executive calendars, handling personal administration, and automating processes. Proficient in Google Workspace and capable of building independent processes in a dynamic startup environment.

Highest-signal resume keywords

Executive Calendar ManagementProactive Problem-SolvingWritten English ProficiencyPersonal Administration ExperienceProcess Automation

ATS Keywords

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Applicant Tracking System Keywords

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Soft Skills

Sharp JudgmentOrganizedDependable

Tools & Technologies

Google WorkspaceTodoistNotionLinear

Industry Keywords

Startup EnvironmentSwiss Administrative ProceduresDiscretion

About the role

Key responsibilities & impact

Manage two founding executives' calendars, protecting focus time and balancing priorities across time zones
Triage, draft and reply to customers, investors, candidates and team members on the executives' behalf
Plan customer visits, conferences and travel between Amsterdam, Zurich and the US, including flights, hotels, meeting rooms and dinner bookings
Handle personal and life administration, including appointments, household logistics, official paperwork, bills and renewals
Prepare briefs and context for important meetings
Follow up on meeting decisions and action items
Automate recurring administrative processes

Requirements

What you’ll need

4+ years supporting senior executives, ideally more than one at a time
Sharp judgment about what's urgent, what can wait and what never needs to reach the executive
Clear, polished written English
Proactive problem-solving
Experience handling personal administration alongside professional responsibilities, with discretion
Organised and dependable without needing a rigid structure
Ability to build processes independently in a ~90-person company
Proficiency in Google Workspace and ability to quickly learn new software tools
German fluency would be ideal but is listed as a nice-to-have
Experience in a startup or scale-up environment is a nice-to-have
Familiarity with Swiss administrative procedures is a nice-to-have
Experience with Todoist, Notion or Linear is a nice-to-have

Benefits

Comp & perks

Very competitive salary
Generous equity stake in the company
Wide range of benefits
Career progression opportunities