Grants Compliance Specialist

Crash Champions

. Own the reporting calendar for all active grants and partnerships, delivering every funder report complete and on or before its deadline.

Posted 9/22/2026full-timeWestmont • Illinois • United StatesMid-LevelSenior💰 $55,000 - $75,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in grant administration and compliance, with a strong focus on reporting, budget monitoring, and adherence to federal and state regulations. Proficient in managing documentation systems and ensuring accurate recordkeeping across multiple programs and states.

Highest-signal resume keywords

Grant AdministrationCompliance AdministrationAdvanced Excel SkillsDocument Management SystemFederal Grant Reporting

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Grant AdministrationCompliance MonitoringBudget TrackingReporting Calendar ManagementRecordkeepingData ReconciliationPerformance ReportingApprenticeship Program AdministrationDocumentation StandardsCost Allocation

Soft Skills

Attention to DetailProfessional Written CommunicationCross-Functional Collaboration

Tools & Technologies

Google SheetsExcelRAPIDSState Apprenticeship Agency Systems

Certifications & Qualifications

Grant Professional Certification (GPC)Certified Grants Management Specialist (CGMS)

Industry Keywords

Federal Grant AwardsState Grant AwardsWorkforce Funding StreamsEqual Employment OpportunityNonprofit Reporting

About the role

Key responsibilities & impact

Own the reporting calendar for all active grants and partnerships, delivering every funder report complete and on or before its deadline.
Prepare and submit interim and final narrative, financial and performance reports to funding agencies.
Maintain complete award files, including agreements, budgets, correspondence, reports, amendments and close-out documentation.
Monitor spending against approved grant budgets, track restricted versus unrestricted funds, and flag variances.
Prepare budget modification and no-cost extension requests and manage funder approvals.
Track non-financial award conditions, including match and cost-share obligations, acknowledgment and publicity requirements, and site visit commitments.
Ensure compliance with federal and state award requirements, including allowable costs, cost allocation, documentation standards and records retention.
Maintain time and effort documentation supporting personnel costs charged to grant funds.
Serve as day-to-day compliance contact for funding agencies and partner organizations.
Support scholarship administration and reporting with partner colleges.
Serve as designated individual responsible for apprenticeship program compliance and equal employment opportunity oversight under 29 CFR Part 30.
Prepare, execute and submit apprenticeship agreements (ETA Form 671) through RAPIDS or applicable State Apprenticeship Agency systems.
Monitor apprentice-to-journey worker ratios and progressive wage schedules.
Maintain sponsor recordkeeping and workforce reporting required under apprenticeship regulations.
Administer equal employment opportunity obligations, including recruitment source lists, orientation and anti-harassment training documentation, and complaint procedures.
Request Certificates of Completion and interim credentials supported by learning and instruction records.
Manage multi-state requirements, reciprocity requests, program reviews, compliance reviews and complaint investigations.
Own the system of record for grant and apprenticeship documentation and retain required records.
Maintain apprentice records including learning hours, instruction evaluations, progress reviews, job assignments and wage progression.
Reconcile grant and apprenticeship records against payroll, HRIS and shop-level data.
Conduct periodic internal reviews against external reviewer criteria.
Maintain program outcome data and produce recurring compliance and impact summaries for leadership and funders.
Maintain the master grant tracker and forward calendar of application, renewal and reporting deadlines.
Assemble application packages, manage funder portal submissions and prepare drafts of routine applications and renewals.

Requirements

What you’ll need

3+ years of experience in grant administration, compliance administration, workforce program administration or a comparable regulated recordkeeping role.
Demonstrated experience operating against a defined regulatory framework and an external audit or review cycle.
Proven ability to manage a reporting calendar and meet external deadlines without supervision.
Advanced Excel or Google Sheets skills, with the ability to build and maintain trackers, reconciliations and recurring reporting that others can use.
Experience owning a document or records management system end to end, including structure, retention and retrieval under deadline.
Exceptional attention to detail and consistent documentation discipline.
Clear, professional written communication, including funder-facing reports and correspondence.
Ability to work cross-functionally with operations, human resources, payroll, legal and finance, and to obtain accurate and timely data from field locations.
Bachelor's degree, or an equivalent combination of education and directly related experience.
Preferred: Experience administering federal or state grant awards, including reporting, budget monitoring and close-out.
Preferred: Experience with federal or state workforce funding streams, such as Department of Labor programs, WIOA or Perkins, or with state apprenticeship grants and tax credits.
Preferred: Direct experience administering a registered apprenticeship program under 29 CFR Parts 29 and 30.
Preferred: Hands-on experience with RAPIDS or a State Apprenticeship Agency registration system.
Preferred: Familiarity with equal employment opportunity recordkeeping and workforce reporting requirements.
Preferred: Experience administering programs across multiple states with differing regulatory requirements.
Preferred: Nonprofit, corporate foundation or corporate social responsibility reporting experience.
Preferred: Grant Professional Certification (GPC), Certified Grants Management Specialist (CGMS) or comparable credential.

Benefits

Comp & perks

Medical Insurance
Dental Insurance
Vision Insurance
Group Life Insurance
Disability Insurance
401k Retirement Plan with match
Referral Bonus (“Cash From Crash”)
5 Paid Holidays