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Office Manager – Quotations & Invoicing, Part-Time
CreatorJobs. Prepare and send customer quotations .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong organizational skills and attention to detail in managing customer quotations, invoices, and payments. Proficient in professional communication and comfortable working with numbers and digital tools, with a focus on customer service.
Highest-signal resume keywords
Customer Quotation PreparationInvoice VerificationOutstanding Payment MonitoringProfessional Communication SkillsGerman Language Proficiency
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Invoice ProcessingQuotation ManagementData MaintenancePrice ComparisonOrder Processing
Soft Skills
Organizational SkillsReliable Working StyleFriendly CommunicationProblem Resolution
Tools & Technologies
Digital Tools
Certifications & Qualifications
Commercial Training
Industry Keywords
Office AdministrationBack-Office SupportCommercial Administrative Support
About the role
Key responsibilities & impact- Prepare and send customer quotations
- Prepare outgoing invoices and verify the details
- Monitor outstanding invoices and incoming payments
- Politely and professionally follow up with customers regarding outstanding payments
- Resolve questions relating to quotations and invoices
- Coordinate regularly with the accounting and project teams
- Maintain customer, quotation, and invoice data
- Obtain quotations from suppliers and compare prices
- Support order processing and minor price negotiations
- Handle additional organizational office tasks
Requirements
What you’ll need- Previous experience in an office, back-office, or commercial administrative support role
- Careful and reliable working style
- Strong organizational skills and the ability to keep track of outstanding tasks
- Friendly and professional communication skills, both by phone and in writing
- Comfortable following up on outstanding invoices
- Enjoy working with numbers and digital tools
- Excellent written and spoken German
- Commercial training or qualification is helpful but not required
Benefits
Comp & perks- Young team at a modern creator and social media agency
- Varied range of responsibilities
- Short decision-making processes
- Opportunity to actively help shape internal processes