Program Analyst

Credence

. Maintain the complete, accurate, and current bureau-wide record of APS Addenda, Statements of Interest, applications, review stages, decisions, and awards .

Posted 9/25/2026full-timeUnited StatesMid-LevelSenior💰 $102,000 - $158,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing high-volume workflows and coordinating complex processes within U.S. government foreign assistance programs. Proficient in data management, compliance with federal regulations, and effective communication across diverse stakeholders.

Highest-signal resume keywords

Microsoft Excel ProficiencyFederal Assistance Processes KnowledgeData Management ExperienceStrong Written And Oral Communication SkillsFrench Language Fluency

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Data ValidationPivot TablesDocument FormattingVersion ControlQuality ControlTechnical Eligibility ReviewsNOFO DevelopmentAward Recommendation ProcessesDashboard DevelopmentAutomating Reporting

Soft Skills

Ability To Work IndependentlyPrioritization SkillsAttention To DetailCollaboration SkillsTraining And Onboarding Support

Tools & Technologies

Microsoft WordMicrosoft OutlookMicrosoft TeamsSharePointGrants.govMyGrants

Certifications & Qualifications

U.S. CitizenshipSecret Clearance

Industry Keywords

Foreign AssistanceGrantsCooperative AgreementsProcurement-Sensitive InformationConflict-Of-Interest ComplianceFederal Records ManagementGlobal Health SecurityHealth DiplomacyInternational Health Programs2 CFR 200

About the role

Key responsibilities & impact

Maintain the complete, accurate, and current bureau-wide record of APS Addenda, Statements of Interest, applications, review stages, decisions, and awards
Coordinate schedules, documentation, communications, and workflows across concurrent APS processes
Maintain APS planning and master trackers, integrated calendars, selection logs, templates, checklists, correspondence, and process dashboards
Support Addenda development, clearance, publication, amendments, and Q&A cycles with version control
Monitor submission channels, retrieve submissions, assign tracking numbers, conduct completeness and administrative checks, and compile technical eligibility review results
Prepare TER summaries, acknowledgment receipts, applicant notifications, review rosters, scoring workbooks, orientation materials, and selection memorandum templates
Establish procurement-sensitive workspaces and track review completion, consensus sessions, scoring documentation, decisions, approvals, and notifications
Coordinate consultative program design schedules, participants, materials, deliverables, secure repositories, decisions, issues, and action items
Track directed NOFOs, full applications, award recommendation memoranda, reviews, clearances, notifications, and award documentation
Conduct data-quality checks and reconcile trackers against SharePoint, MyGrants, Grants.gov, selection records, and award documentation
Maintain standardized electronic files and archive records within established timelines
Produce portfolio metrics and analyses covering submission volumes, eligibility outcomes, review status, processing time, applicant characteristics, award distribution, and bottlenecks
Identify process gaps and recommend improvements to templates, trackers, workflows, and guidance
Support training, onboarding, and calibration by maintaining current job aids and process materials
Operate under the FA Hub APS Manager and coordinate with review panels, Grants Officers, technical offices, posts, facilitators, and authorized stakeholders
Preserve competition integrity, apply approved procedures consistently, and elevate issues involving eligibility, policy, selection, or award authority

Requirements

What you’ll need

Bachelor’s degree in public administration, international affairs, public health, business administration, data management, or a related field, or equivalent relevant professional experience
At least five years of progressively responsible experience supporting U.S. government foreign assistance, grants, cooperative agreements, and/or contracts
Experience managing high-volume, deadline-driven workflows with multiple concurrent workstreams and interdependent stakeholders
Strong proficiency in Microsoft Excel, including formulas, linked workbooks, data validation, filters, pivot tables, and quality control of large tracking datasets
Advanced proficiency in Microsoft Word, Outlook, Teams, and SharePoint, including document formatting, mail merge, version control, permissions, and records organization
Ability to produce accurate trackers, correspondence, review materials, summaries, and decision-support products
Working knowledge of federal assistance processes and the solicitation-to-award lifecycle
Ability to handle procurement-sensitive and other controlled information and comply with conflict-of-interest, non-disclosure, and access-control requirements
Strong written and oral communication skills
Ability to work independently, prioritize competing deadlines, and maintain accuracy in a high-tempo environment
French language fluency
U.S. citizenship with the ability to obtain and maintain a Secret Clearance required
Preferred: Experience supporting Department of State or another U.S. government foreign assistance program
Preferred: Familiarity with the Department of State Federal Assistance Directive, 2 CFR 200, Grants.gov, MyGrants, and federal records-management requirements
Preferred: Experience supporting technical eligibility reviews, merit review panels, consultative program design, NOFO development, or award recommendation processes
Preferred: Experience developing dashboards, automating routine reporting, or improving data and document workflows
Preferred: Knowledge of global health security, health diplomacy, or international health and development programs
Preferred: Spanish language fluency

Benefits

Comp & perks

Health Care Plan (Medical, Dental & Vision)
Retirement Plan (401k, IRA)
Life Insurance (Basic, Voluntary & AD&D)
Paid Time Off (Vacation, Sick & Public Holidays)
Family Leave (Maternity, Paternity)
Short Term & Long Term Disability
Wellness Resources