Marketing & Administrative Assistant

CruxOCM

. Research and maintain a calendar of relevant industry conferences, trade shows, customer events, and speaking opportunities .

Posted 9/23/2026full-timeRemote • Canada, United StatesJuniorMid-Level💰 $63,000 - $83,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in event planning, project management, and CRM data management, with a strong focus on improving processes and supporting executive functions. Proficient in coordinating marketing events and managing stakeholder communications in a fast-paced environment.

Highest-signal resume keywords

Event PlanningProject ManagementCRM ManagementCommunication SkillsProcess Improvement

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Event CoordinationBudget TrackingLead Capture ManagementData HygieneCampaign Tracking

Soft Skills

Organizational SkillsAttention to DetailProactive MindsetJudgment and DiscretionCollaboration

Tools & Technologies

Google WorkspaceMicrosoft OfficeProject Management ToolsCRM PlatformsReporting Dashboards

Industry Keywords

ConferencesTrade ShowsSponsorshipsCustomer EventsExecutive Support

About the role

Key responsibilities & impact

Research and maintain a calendar of relevant industry conferences, trade shows, customer events, and speaking opportunities
Manage end-to-end conference planning, including registrations, sponsorships, exhibitor applications, budgets, timelines, travel, shipping, booth logistics, signage, collateral, giveaways, and on-site schedules
Coordinate speaking opportunities by drafting and submitting abstracts, securing approvals, and managing speaker bios, presentation materials, and organizer requirements
Coordinate booth staffing, meeting schedules, lead capture, customer engagement plans, executive meetings, partner events, and customer dinners surrounding conferences
Support development and execution of event marketing assets, including presentations, booth graphics, invitations, one-pagers, email campaigns, social media content, and pre-event attendee outreach
Ensure post-event follow-up by routing leads, documenting meeting outcomes, and preparing reports on attendance and recommendations
Maintain accurate CRM data, including contacts, companies, lifecycle stages, campaign attribution, lead sources, and data hygiene
Build, segment, import, and maintain prospect and customer lists while supporting lead routing, campaign tracking, reporting, and attribution
Maintain marketing event calendars, project trackers, documentation, templates, and shared resources
Develop and improve repeatable processes for campaigns, events, CRM management, and cross-functional collaboration
Provide executive support, including calendar management, scheduling, travel coordination, meeting logistics, and executive communications for the CRO and Chief of Staff
Prepare agendas, presentations, meeting notes, document decisions, and track action items through completion
Coordinate executive meetings, customer briefings, board preparation, team off-sites, onboarding logistics, and other cross-functional business initiatives
Track marketing budgets, sponsorship expenses, invoices, purchase orders, vendor payments, and maintain relationships with vendors and consultants
Manage cross-functional projects, timelines, priorities, and stakeholder communications while proactively identifying process improvements and operational needs

Requirements

What you’ll need

2–3 years of experience in marketing, executive support, operations, project coordination, or a similar execution-focused role
Exceptional organizational and project management skills with strong attention to detail
Experience managing multiple priorities, deadlines, and stakeholders in a fast-paced environment
Excellent written and verbal communication skills, including drafting emails, presentations, event abstracts, and internal communications
Proficiency with Google Workspace, Microsoft Office, spreadsheets, project management tools, CRM platforms, and reporting dashboards
Ability to work independently while collaborating across distributed teams
Strong judgment, discretion, and professionalism when handling confidential information
A proactive, solutions-oriented mindset with a passion for improving processes
Comfort thriving in a fast-moving startup where priorities evolve quickly
Experience supporting sales and marketing executives
Experience coordinating conferences, trade shows, sponsorships, or customer events
Experience with HubSpot or other CRM platforms
Experience building scalable operational processes in a growing startup