CruxOCM

Administrative Assistant

• Research and maintain a calendar of relevant industry conferences, trade shows, customer events, and speaking opportunities
• Manage end-to-end conference planning, including registrations, sponsorships, exhibitor applications, budgets, timelines, travel, shipping, booth logistics, signage, collateral, giveaways, and on-site schedules
• Coordinate speaking opportunities by drafting and submitting abstracts, securing approvals, and managing speaker bios, presentation materials, and organizer requirements
• Coordinate booth staffing, meeting schedules, lead capture, customer engagement plans, executive meetings, partner events, and customer dinners surrounding conferences
• Support development and execution of event marketing assets, including presentations, booth graphics, invitations, one-pagers, email campaigns, social media content, and pre-event attendee outreach
• Ensure post-event follow-up by routing leads, documenting meeting outcomes, and preparing reports on attendance and recommendations
• Maintain accurate CRM data, including contacts, companies, lifecycle stages, campaign attribution, lead sources, and data hygiene
• Build, segment, import, and maintain prospect and customer lists while supporting lead routing, campaign tracking, reporting, and attribution
• Maintain marketing event calendars, project trackers, documentation, templates, and shared resources
• Develop and improve repeatable processes for campaigns, events, CRM management, and cross-functional collaboration
• Provide executive support, including calendar management, scheduling, travel coordination, meeting logistics, and executive communications for the CRO and Chief of Staff
• Prepare agendas, presentations, meeting notes, document decisions, and track action items through completion
• Coordinate executive meetings, customer briefings, board preparation, team off-sites, onboarding logistics, and other cross-functional business initiatives
• Track marketing budgets, sponsorship expenses, invoices, purchase orders, vendor payments, and maintain relationships with vendors and consultants
• Manage cross-functional projects, timelines, priorities, and stakeholder communications while proactively identifying process improvements and operational needs

Marketing & Administrative Assistant