Business Assistant – CEO

Crystalia Glass LLC

. Manage the CEO’s daily, weekly, and monthly schedules; organize meetings, calls, and business trips .

Posted 10/23/2026full-timeRemote • Argentina, Brazil, Mexico, Lithuania, Latvia, TurkeyJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and time management skills while managing the CEO's schedule and communications. Proficient in drafting reports and correspondence in English and Russian, with a strategic mindset for project coordination and business operations.

Highest-signal resume keywords

Fluent English (C1 Level +)Fluent Russian (Written And Spoken)Project CoordinationBusiness Operations UnderstandingOffice Software Proficiency

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Business Assistant ExperienceExecutive Assistant ExperienceDecision-MakingData CollectionAnalytical ReportingMarket ResearchKPI TrackingVisa Process ManagementContractor's License ApplicationsBusiness License Management

Soft Skills

Time ManagementPrioritizationOrganizational SkillsInterpersonal CommunicationAttention To Detail

Tools & Technologies

Google WorkspaceMS OfficeZoomAI Assistants

Industry Keywords

Corporate CommunicationDynamic Business EnvironmentConfidentialityProfessionalismFlexibilityAdaptability

About the role

Key responsibilities & impact

Manage the CEO’s daily, weekly, and monthly schedules; organize meetings, calls, and business trips
Prioritize tasks, manage deadlines, and ensure the CEO’s time is used efficiently
Anticipate the CEO’s needs and prepare relevant information, materials, or reports in advance
Filter and organize incoming communication; draft correspondence and reports in English and Russian
Maintain confidentiality and professionalism
Prepare presentations, summaries, and analytical reports for decision-making
Coordinate internal and external communications on behalf of the CEO
Support ongoing company projects by monitoring progress, collecting data, and preparing updates
Manage interactions with suppliers, contractors, and partners
Maintain records, documentation, and administrative files
Open and renew business licenses as required
Coordinate with insurance brokers on endorsements, riders, and coverage extensions
Issue and track Certificates of Insurance per contract and insurance requirements
Prepare and submit Contractor’s License applications in states where the company plans to operate
Monitor and coordinate vehicle registrations, renewals, and insurance coverage for the company fleet
Plan and organize business trips, including flights, accommodation, logistics, and itineraries
Coordinate participation in business meetings, exhibitions, and conferences
Handle visa processes and documentation for international travel
Communicate with the CEO’s direct reports and partners on his behalf
Follow up on meeting outcomes and ensure tasks are completed on time
Support clear and positive communication across departments
Conduct market, business, and competitor research
Track and summarize company performance data and KPIs for the CEO
Act as an advisor and communication bridge between the CEO and key stakeholders
Help identify process improvements and efficiency opportunities
Support personal planning and balance between work and private matters when necessary
Handle selected personal arrangements or errands professionally

Requirements

What you’ll need

Higher education in Law/International business/International relations or similar
Minimum 2 years of experience as a Business Assistant, Executive Assistant, or similar role in a dynamic business environment
Strong understanding of business operations, corporate communication, and project coordination
Fluent English (C1 level +) and Russian (written and spoken)
Experience working for a US company with operations in the USA is a big plus
Excellent time management, prioritization, and organizational skills
Ability to make decisions independently and maintain confidentiality
Professional demeanor and strong interpersonal communication skills
Proficient with office software and digital tools (Google Workspace, MS Office, Zoom, AI assistants and others)
Basic understanding of finance, budgeting, and reporting is a plus
High energy, strong motivation, and proactive attitude
Attention to detail and ability to anticipate needs before they arise
Strategic and analytical mindset with a focus on solutions
Flexibility, adaptability, and a calm approach under pressure
Ethical, loyal, and committed to maintaining confidentiality and professionalism