Sample Coordinator

CSC Generation

. Build and own a centralized sample tracking system .

Posted 10/9/2026full-timeSeattle • Washington • United StatesJunior💰 $23 - $24 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and logistical capabilities in managing sample tracking systems, coordinating cross-functional communication, and ensuring efficient sample preparation for various marketing initiatives. Proficient in Microsoft Office tools and capable of adapting to new software for effective documentation and tracking.

Highest-signal resume keywords

Sample Tracking System ManagementCross-Functional CommunicationLogistics CoordinationMicrosoft Office ProficiencyRetail Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Sample OrganizationInventory ManagementShipping DocumentationSample PreparationLogistics SupportData EntrySample Calendar MaintenancePackaging BreakdownSample RetrievalWeight Lifting (up to 40 lbs)

Soft Skills

Detail OrientationTime ManagementEffective CommunicationPrioritizationTeam Collaboration

Tools & Technologies

Microsoft OutlookMicrosoft ExcelMicrosoft WordMicrosoft PowerPointAI Tracking Software

Industry Keywords

RetailMerchandisingCreative MarketingSample ManagementPhotoshoot Coordination

About the role

Key responsibilities & impact

Build and own a centralized sample tracking system
Maintain a shared sample calendar to prevent double-booking
Track pre-production samples separately from live/post-production inventory
Receive, organize, and log merchandise samples daily
Break down packaging and maintain a clean, organized shipping area
Manage the sample shed and ensure samples are identified, stored, and retrievable
Request missing samples from the distribution center
Ship samples with proper documentation and provide tracking information
Prepare and stage samples for test kitchen sessions, visual floor sets, department resets, style-outs, and milestone meetings
Coordinate sample preparation and logistics for on-location, studio, lifestyle, HQ tabletop, and ATW silo photoshoots
Coordinate pre-production samples for creator partnerships, table-setting content, and complex shoots
Support intake, packing, and shipping workflows for image harvest sessions
Communicate sample availability, conflicts, and timing to cross-functional partners
Manage sample transitions, giveaways, and return-to-vendor processes
Serve as the operational backbone for Merchandising, Creative, and Integrated Brand Marketing teams

Requirements

What you’ll need

1+ years of retail experience and/or experience in an office environment
Ability to manage details, prioritize multiple tasks, and meet deadlines across competing priorities
Must work onsite at Seattle HQ at least 4 days per week, with flexibility for photoshoots, floor sets, and sample-heavy periods requiring additional onsite presence
Excellent verbal and written communication skills
Ability to communicate effectively across cross-functional teams
Proficient in Microsoft Outlook, Excel, Word, and PowerPoint
Comfortable learning additional programs and software
Baseline AI user capability for tracking, documentation, and MS Office work
Ability to lift equipment, boxes, and merchandise samples up to 40 lbs
Ability to work on your feet for multiple hours a day
Employment contingent on a background check, including verification of prior employment dates

Benefits

Comp & perks

Paid time off policies
401(k) match
Medical, dental, and vision insurance
Variety of supplemental insurance policies
Employee discounts across the portfolio of brands
Hands-on training and development
Clear path to grow within a creative retail organization
Cooking class perks
Wellness events
Recognition through monthly spotlights and Golden Whisk awards