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Program Coordinator
Cubic Corporation. Assist Program Managers with execution of multiple program tasks .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in project administration and coordination, with strong capabilities in financial management, risk management, and compliance with industry standards. Proficient in utilizing project management tools and software to support program execution and stakeholder communication.
Highest-signal resume keywords
Project Management ProcessesFinancial ManagementSAP or Accounting/ERP System ExperienceMS Project and MS Office ProficiencyStakeholder Liaison
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Project AdministrationFinancial ReportingCost ControlProposal DevelopmentDocument ControlRisk ManagementSchedule ManagementInvoice GenerationBudget Variance AnalysisCost Estimation
Soft Skills
Excellent Communication SkillsConfident FacilitatorFlexibility
Tools & Technologies
SAPSharePointMS ProjectMS Office
Certifications & Qualifications
Certificate in Project ManagementDiploma in Project Management
Industry Keywords
Contract AdministrationQuality ComplianceOccupational Health and SafetyEnvironmental StandardsSecurity Checks
Tech Stack
Tools & technologiesERP
About the role
Key responsibilities & impact- Assist Program Managers with execution of multiple program tasks
- Prepare deliverables, internal reports, briefings and other project requirements
- Administer programs in accordance with contracts, policies, procedures and department instructions
- Establish and maintain folders and repositories for document control and tracking
- Support contract performance, technical delivery, cost and schedule adherence
- Monitor assigned program activities from inception to completion, including proposal development, product design, procurement, subcontracting, testing, delivery, installation and acceptance
- Prepare monthly status reports and Program Management Review slides
- Liaise with Company support groups and provide meeting logistics, agendas, phone contacts, minutes and action-item tracking
- Monitor action-item lists and support timely completion
- Perform financial management tasks, including invoice generation, cost-estimation information preparation and SAP or accounting-system administration
- Report on risk management and escalate issues for timely resolution
- Coordinate or assist with proposal development, statements of work, specification development and major subcontract management
- Monitor project budgets, track expenses and control costs
- Prepare monthly financial reports, forecasts, budget variances and cost analyses
- Work with finance teams on project funding and cash flow
- Assist with internal and external audit information
- Ensure financial activities comply with company policies, legal regulations and industry standards
- Liaise with project managers, finance teams and stakeholders to provide financial insights and updates
- Comply with Cubic’s quality, occupational health, safety, environment, security and human resources policies
- Perform other duties as requested
Requirements
What you’ll need- Certificate / Diploma in Project Management or another related discipline, or equivalent experience
- 5–8 years’ experience performing project administrative / coordination duties
- Experience of demand management and schedule management
- Experience working with SAP or another Accounting/ERP system
- Strong knowledge of project management processes and tools
- Skilled user of SharePoint, MS Project and MS Office, including Word, Excel and PowerPoint
- Excellent verbal and written communication skills
- Ability to liaise with internal and external stakeholders
- Confident facilitator
- Flexibility to occasionally work outside normal hours to support critical program activities
- Successful outcome of a National Police Check or other required security checks
Benefits
Comp & perks- Inclusive workplace committed to welcoming people of all backgrounds
- Employee worker type
- Monday to Friday schedule, with occasional weekends required by business needs
- Opportunity for continuous improvement and learning