Administrative and Finance Assistant

Cultura Inglesa

. Manage the department’s administrative and financial workflows, including purchase and payment requests, invoice verification, advances, reimbursements, and invoice issuance, in accordance with internal procedures and deadlines.

Posted 11/5/2026full-timeSão Paulo • BrazilMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and financial management capabilities, with proficiency in administrative workflows, budget controls, and documentation management. Effectively collaborates with diverse stakeholders to support scholarship programs and departmental events.

Highest-signal resume keywords

Administrative RoutinesFinancial ControlsOrganizational SkillsClear CommunicationCollaboration

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Budget ControlsExpense ClassificationInvoice VerificationDocumentation ManagementOperational Support

Soft Skills

Attention To DetailAccountabilityCollaboration

Tools & Technologies

SpreadsheetsWord-Processing SoftwareDocument-Management Tools

Industry Keywords

Business AdministrationProject ManagementCultural ManagementSocial Sciences

About the role

Key responsibilities & impact

Manage the department’s administrative and financial workflows, including purchase and payment requests, invoice verification, advances, reimbursements, and invoice issuance, in accordance with internal procedures and deadlines.
Organize documentation for suppliers, service providers, and partners; support the completion of standard requests and contracts; and monitor their processing with the responsible departments.
Update budget controls, record expenses, and support expense classification as directed by the Finance team, organizing receipts and documentation for accountability reporting, including for projects funded through incentive laws.
Keep the records, registrations, and documentation for the Impact Scholarships Program up to date in Bússola Social and other departmental tracking systems.
Carry out and monitor scholarship recipients’ enrollment, re-enrollment, and educational materials distribution procedures, in coordination with partner schools and organizations.
Monitor scholarship recipients’ attendance records and support student outreach efforts in accordance with program procedures and together with partner schools and organizations.
Provide support to partner organizations, schools, and scholarship recipients regarding operational procedures and requests, referring issues to the responsible team and assisting with the preparation of guidance and support materials.
Support the organization and logistical execution of departmental events and activities, including the Cultura Inglesa Festival and initiatives in Paraisópolis, coordinating the needs for materials, suppliers, technical teams, and venues.
Organize files, attendance lists, records, and activity documentation; update spreadsheets and schedules; compile information for reports; and monitor the handling of operational requests with other departments.

Requirements

What you’ll need

Higher education studies in progress or completed, preferably in Business Administration, Project Management, Cultural Management, Communications, Social Sciences, or related fields.
Experience with administrative routines, financial controls, or operational support for projects, including service to diverse audiences.
Proficiency with spreadsheets, word-processing software, and document-management tools, with the ability to learn new systems quickly.
Strong organizational skills, attention to detail, clear communication, collaboration, and accountability in meeting deadlines and handling information.

Benefits

Comp & perks

Position also open to people with disabilities (PwD)
Hybrid work model