Events Coordinator

Cupix

. Own Cupix's North American event calendar from venue research and booth planning through onsite setup and teardown .

Posted 10/23/2026full-timeRound Rock • Texas • United StatesJuniorMid-Level💰 $60,000 - $75,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in event management and trade show coordination, with a strong focus on project management, budget ownership, and logistics. Proficient in utilizing CRM and marketing automation platforms to enhance event performance and attendee engagement.

Highest-signal resume keywords

Event ManagementProject ManagementBudget OwnershipTrade Show LogisticsCRM Proficiency

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Event PlanningBooth Build ManagementVendor NegotiationExpense TrackingPost-Event Reporting

Soft Skills

Problem SolvingResourcefulnessCalm Under Pressure

Tools & Technologies

HubSpotSalesforce

Industry Keywords

B2B EnvironmentConstructionAECProptechBuilt Environment

About the role

Key responsibilities & impact

Own Cupix's North American event calendar from venue research and booth planning through onsite setup and teardown
Build project plans, timelines, run-of-show documents, staffing plans, checklists, and contingency plans
Serve as primary point of contact with show organizers, exhibition services contractors, and venue partners
Lead cross-functional planning with Sales, Customer Success, Product, and Marketing
Manage onsite execution for high-priority events and provide remote troubleshooting for other events
Source, negotiate, and manage venues, production teams, AV providers, caterers, and other vendors
Coordinate session development, speaker management, agenda development, and event flow
Manage travel, accommodations, and logistics for speakers, VIPs, and attending staff
Oversee registration, ticketing, attendee communications, and onsite signage
Procure branded merchandise, event signage, VIP gifts, and staff apparel
Maintain inventory of marketing materials, booth graphics, and demo hardware
Direct shipping, tracking, and return logistics for event materials and customer gifting
Partner with Marketing and Design on event creative and brand compliance
Manage annual and event-level budgets, forecasts, actuals, purchase orders, invoices, and expense reconciliation
Track event performance and produce post-event reports on cost, outcomes, and ROI
Maintain CRM data quality for event-sourced contacts
Use performance data and attendee feedback to improve future event investments
Create repeatable processes, playbooks, supplier databases, and reporting templates

Requirements

What you’ll need

2 to 3 years in event management, trade show coordination, or marketing operations in a B2B environment, with hands-on ownership of events from planning through post-event reporting
Demonstrated experience managing trade show logistics, booth builds, and show floor operations
Strong project management instincts
Budget ownership experience, including purchase orders, invoice reconciliation, expense tracking, and vendor negotiation
Calm and resourceful under pressure, with the judgment to solve problems on a show floor without waiting for permission
Able to travel domestically and to Canada when required for onsite event support
Working knowledge of CRM and marketing automation platforms such as HubSpot or Salesforce
Experience in the construction, AEC, proptech, or built environment industries
Familiarity with international event logistics, including customs documentation for cross-border shipments to Canada

Benefits

Comp & perks

Medical, dental, and vision plans for you and your family
Optional life, accident, and critical illness coverage
Short- and long-term disability
Flexible PTO, paid holidays, and sick leave
A day off for your birthday
$50/month toward phone and internet
401(k), HSA/FSA, and an Employee Assistance Program
Paid parental leave