Project Coordinator

Cybersecurity Advisors Network (CyAN)

. Assist with planning and coordinating IT and cybersecurity projects, including schedules, project plans, milestones, resources, forecasts, budgets, and status updates .

Posted 11/3/2026full-timeMaple Grove • Minnesota • United StatesJunior💰 $55,000 - $70,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in project coordination and administration within IT and cybersecurity environments, with strong organizational skills and proficiency in managing documentation and communication. Capable of collaborating with cross-functional teams and stakeholders while effectively tracking project deliverables and timelines.

Highest-signal resume keywords

Project CoordinationDocumentation ManagementMicrosoft 365 ProficiencyCross-Functional CollaborationRisk Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project AdministrationTask TrackingMilestone CoordinationChange Order ManagementWorkflow Optimization

Soft Skills

Organizational SkillsProfessional CommunicationFollow-ThroughAdaptabilityAttention to Detail

Tools & Technologies

ConnectWise ManageMicrosoft OutlookMicrosoft TeamsMicrosoft SharePointMicrosoft ExcelMicrosoft PowerPoint

Industry Keywords

IT ServicesCybersecurityProject ManagementStakeholder CommunicationClient Engagement

Tech Stack

Tools & technologies

Cyber Security

About the role

Key responsibilities & impact

Assist with planning and coordinating IT and cybersecurity projects, including schedules, project plans, milestones, resources, forecasts, budgets, and status updates
Track deliverables, deadlines, dependencies, risks, issues, and action items across multiple client engagements
Escalate concerns before they impact project timelines
Maintain project documentation, communication plans, work plans, notes, task assignments, and status updates in ConnectWise and other project management tools
Prepare meeting notes, project reports, stakeholder communications, status updates, and leadership summaries
Coordinate client-facing activities, including kickoff meetings, weekly check-ins, milestone reviews, installation timing, requirements gathering, and expectation setting
Manage project communications through shared inboxes, customer calls, service requests, and written correspondence
Collaborate with internal teams, technical resources, vendors, consultants, customers, and stakeholders
Monitor document workflows for reviews, approvals, quality checks, compliance requirements, and stakeholder responses
Review project scope and statements of work and identify when change orders may be needed
Coordinate change orders, project handoffs, closeout activities, engineer acknowledgments, system updates, and billing notifications
Support process improvement and workflow optimization initiatives
Provide administrative and coordination support to project managers, technical teams, and stakeholders

Requirements

What you’ll need

1–3 years of experience in project coordination, project administration, or project support within an IT services, cybersecurity, or technology environment
Ability to manage high-volume project coordination work with accuracy, consistency, and strong follow-through
Ability to coordinate schedules, milestones, resources, deliverables, risks, dependencies, and deadlines across multiple concurrent projects
Strong organizational skills and accuracy in managing documentation, task tracking, project notes, status updates, and follow-through
Clear, professional communication skills and ability to write client emails, meeting recaps, project updates, and stakeholder summaries with minimal editing
Experience working with cross-functional teams, technical resources, vendors, customers, and stakeholders
Ability to manage shifting priorities, track open items, and escalate risks or issues
Proficiency with Microsoft 365, including Outlook, Teams, SharePoint, Excel, and PowerPoint
Familiarity with ConnectWise Manage or a comparable PSA, ticketing, or project management platform is a bonus
Local candidate in the Minneapolis/St. Paul, MN market
Ability to lift and move IT equipment up to 50 lbs

Benefits

Comp & perks

Competitive compensation and performance-based incentives
Vacation and PTO
Employer-paid Health and Dental Insurance for CA employees
401(k) with employer matching
Opportunities for professional development, including certifications and ongoing training
Hybrid flexibility
Collaborative environment
Significant growth potential
Engaging, dynamic work on a wide range of client security challenges