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Office Manager – Part time
D-EDGE Hospitality Solutions. Respond to day-to-day staff requests, including supplies and meeting room bookings .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in office management and facilities coordination, ensuring compliance with health and safety standards while fostering a positive workplace culture. Proficient in managing logistics for events and onboarding processes, with a strong focus on communication and collaboration across diverse teams.
Highest-signal resume keywords
Fluency In English, French, And SpanishOffice Management ExperienceStrong Organisational SkillsExceptional Communication SkillsService Mindset
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Inventory ManagementEvent Logistics CoordinationOnboarding PreparationBudget MonitoringHealth And Safety Compliance
Soft Skills
Collaborative Team-PlayerAttention To DetailAdaptabilityApproachabilityConfidentiality Commitment
Tools & Technologies
D-Handbook Intranet
Industry Keywords
Facilities ManagementCustomer OperationsMunicipal TaxesConcierge Access ManagementHealthcare Services
About the role
Key responsibilities & impact- Respond to day-to-day staff requests, including supplies and meeting room bookings
- Foster a positive workplace culture and maintain site conviviality
- Manage inventory and order consumables
- Oversee office upkeep, communal areas, and indoor plant maintenance
- Troubleshoot equipment issues
- Coordinate building and tenancy administration, including local municipal taxes, service charges, and concierge access management
- Arrange travel and accommodation with partner hotels for visiting teams
- Lead event logistics for internal gatherings, including catering, setup, and coordination
- Prepare onboarding for new joiners, including IT kits, welcome packs, and welcome breakfasts
- Enrol staff in healthcare and occupational health services
- Organise employee gifts for births and weddings
- Ensure compliance with Spanish health and safety standards alongside Quirónprevención
- Coordinate medical check-ups, mandatory training, and fire drills
- Monitor adherence to allocated budgets
- Maintain updated content on the company intranet (D-Handbook)
- Collaborate with the France Office Manager and HR team
- Report to the Head of Culture and Workplace
Requirements
What you’ll need- Fluency in written and spoken English, French, and Spanish is essential
- Prior experience in office management, facilities, customer operations, or a similar coordination role
- Strong service mindset
- Exceptional communication skills across diverse stakeholders
- Collaborative team-player attitude
- High attention to detail
- Strong organisational skills
- Ability to prioritise tasks independently
- Enthusiastic, approachable, adaptable, and versatile
- Commitment to maintaining strict confidentiality
Benefits
Comp & perks- A caring and inclusive culture: respect, transparency, and autonomy every day
- A strong product vision powered by dedicated R&D
- A real commitment to responsibility
- An international work environment with 45 nationalities and offices in 20+ countries
- Genuine growth opportunities: internal mobility, ongoing training, and tailored career paths