Legal Secretary – Global, Marine, Aviation, Energy, Shipping, Transportation

DAC Beachcroft

. Provide comprehensive secretarial and administrative support to lawyers in the MAESTRO team .

Posted 10/5/2026full-timeLondon • United KingdomMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in legal secretarial support, including document management, client correspondence, and administrative tasks within a law firm environment. Proficient in managing confidential information and maintaining accurate records while ensuring compliance with data security protocols.

Highest-signal resume keywords

Legal Secretary ExperienceDocument Management SystemsAdvanced Microsoft Office SkillsOrganisational SkillsStakeholder Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Legal Document PreparationE-Billing ProcessesMatter AdministrationTime Recording ManagementClient Documentation Management

Soft Skills

Excellent Communication SkillsAttention to DetailClient-Focused ApproachProactive CollaborationAbility to Manage Competing Priorities

Tools & Technologies

Microsoft WordMicrosoft OutlookMicrosoft ExcelMicrosoft PowerPointCase Management Systems

Industry Keywords

Marine SectorAviation SectorEnergy SectorShipping SectorTransportation Sector

About the role

Key responsibilities & impact

Provide comprehensive secretarial and administrative support to lawyers in the MAESTRO team
Support day-to-day matter management and administrative requirements
Follow client-specific protocols and procedures
Prepare and manage client documentation and correspondence
Manage electronic document bundles and secure document transmission
Manage inboxes, electronic filing and document organisation
Prepare, format and produce legal documents and correspondence
Support document management and case management systems
Arrange meetings, coordinate diaries and assist with travel arrangements
Maintain accurate client and matter records
Handle confidential information in line with firm policies and data security requirements
Assist with billing, e-billing, WIP management, matter administration and expenses
Review time recording allocations and matter-related disbursements
Act as a key contact for lawyers and internal stakeholders
Liaise with clients, experts, counsel and external contacts
Collaborate with colleagues and proactively manage priorities while keeping stakeholders informed

Requirements

What you’ll need

Previous experience working as a Legal Secretary or within a legal support role
Strong experience within a law firm or legal environment
Excellent written and verbal communication skills
Advanced Microsoft Office skills, including Word, Outlook, Excel and PowerPoint
Experience using document management and case management systems
Exceptional organisational skills and ability to manage multiple competing priorities
Strong attention to detail and commitment to producing high-quality work
Professional, client-focused approach with excellent stakeholder management skills
Experience supporting teams within the Marine, Aviation, Energy, Shipping or Transportation sectors (desirable)
Exposure to e-billing processes and matter finance administration (desirable)
Experience preparing electronic bundles and working with secure document-sharing systems (desirable)

Benefits

Comp & perks

Inclusive and accessible recruitment process through the Disability Confident Scheme
Reasonable adjustments available at any stage of the application, assessment or interview process
Collaborative culture at a highly respected international law firm
Opportunity to work alongside leading lawyers on complex and high-profile matters
Career development support and investment in people
Professional, client-focused and mutually supportive team environment
Opportunity to contribute to innovation and inclusion initiatives