CEO Office Operations Specialist

Daimler Truck North America

. Serve as executive assistant to the President and CEO and support day-to-day operation of the CEO Office .

Posted 11/10/2026full-timePortland • Oregon • United StatesMid-LevelSenior💰 $41 - $53 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates advanced proficiency in executive support, including complex calendar management, travel coordination, and expense reporting. Exhibits strong communication skills and exceptional judgment while maintaining confidentiality and fostering collaboration across teams.

Highest-signal resume keywords

Executive Support ExperienceCalendar ManagementTravel CoordinationMicrosoft Office ProficiencyAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementTravel CoordinationExpense ReportingRecords ManagementPurchase RequisitionPurchase Order WorkflowsInvoice ManagementDocument PreparationSAP KnowledgeGraphic Design Tools

Soft Skills

Strong Communication SkillsExceptional JudgmentAdaptabilityCustomer OrientationCollaboration

Tools & Technologies

Microsoft OutlookMicrosoft TeamsMicrosoft CopilotPowerPointExcelWordAdobe AcrobatCanva

Industry Keywords

C-Suite SupportConfidential Information ManagementHigh-Trust EnvironmentGlobal Travel CoordinationNorth American Business Culture

About the role

Key responsibilities & impact

Serve as executive assistant to the President and CEO and support day-to-day operation of the CEO Office
Own operational management and integrity of the CEO’s dynamic calendar
Plan and execute complex domestic and international travel, including itineraries, commercial and charter arrangements, hotels, ground transportation, changes, and contingencies
Complete CEO expense reports and recurring administrative workflows, and route requests for CEO approval
Manage visitors, executive meeting logistics, hospitality, and day-to-day office requirements
Serve as primary administrative point of contact for the CEO Office
Determine which matters can be handled independently and which require alignment with leadership
Maintain shared systems, records, contacts, trackers, and planning materials
Support executive meetings, customer engagements, Board activities, leadership gatherings, and CEO-sponsored events
Provide guidance and share effective practices within DTNA’s administrative professional community
Collaborate with Executive Assistants and administrative colleagues across DTNA
Convene the DTNA administrative-assistant network to strengthen connectivity, professional development, and continuous improvement
Maintain coverage plans and complete handoffs for absences
Route contracts, purchase requests, and authorization requests for internal review and CEO approval
Handle sensitive, confidential, and proprietary information and maintain confidential files and records
Document key processes and support compliance with record-retention requirements
Create purchase requisitions, monitor purchase orders, submit invoices, and resolve billing issues
Prepare documentation and reports, including non-disclosure agreements
Manage office, supply, and IT-equipment needs
Foster Customer Orientation and a One Team, Best Team mindset

Requirements

What you’ll need

Demonstrated interest in and commitment to senior-level executive support as a profession, including willingness to personally own detailed, recurring administrative responsibilities
Comfort moving fluidly between highly detailed administrative execution and broader operational coordination
5+ years of progressively responsible executive-support experience, with demonstrated ownership of complex C-suite calendar, travel, expense, approval, and stakeholder workflows
Strong written and verbal communication skills
Advanced proficiency in Microsoft Outlook calendar management, Microsoft Teams, Microsoft Copilot, PowerPoint, Excel, Word, and Adobe Acrobat
Ability to learn business travel, expense, procurement, and records-management systems quickly
Demonstrated success in a high-trust, collaborative environment with shared ownership, overlapping responsibilities, and direct feedback
Exceptional judgment and follow-through
Strong composure, adaptability, and attention to detail when priorities or executive requirements change unexpectedly
Commitment to shared systems, documented processes, complete handoffs, and continuity of information
An attached resume is required
Applicants must be legally authorized to work permanently in the country the position is located in at the time of application
Final candidate must successfully complete a criminal background check
Final candidate may be required to successfully complete a pre-employment drug screen
Exceptional candidates might have experience supporting a CEO, Board member, or comparable enterprise leader with significant global travel and external stakeholder responsibilities
Exceptional candidates might have SAP knowledge, including purchase requisition, purchase order, goods receipt, and invoice workflows
Exceptional candidates might have German language skills and experience working across German and North American business cultures
Exceptional candidates might have experience using graphic-design tools such as Canva

Benefits

Comp & perks

401k company contribution with company match up to 6%
Non-elective company contribution of 3–7% depending on age
Starting at 4 weeks paid vacation
13+ calendar holidays
8 weeks paid parental leave
Employee assistance program
Comprehensive healthcare plans
Wellness programs
Onsite fitness at some locations
Tuition assistance
Volunteer paid time off
Short-term and long-term disability plans