CEO Office Operations Specialist

Daimler Truck North America

. Serve as executive assistant to the President and CEO and support day-to-day operation of the CEO Office .

Posted 11/2/2026full-timePortland • Oregon • United StatesMid-LevelSenior💰 $41 - $53 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates advanced proficiency in executive support functions, including complex calendar management, travel coordination, and expense reporting. Exhibits strong communication skills and a commitment to maintaining confidentiality and compliance within administrative processes.

Highest-signal resume keywords

Executive Support ExperienceCalendar ManagementTravel CoordinationMicrosoft Office ProficiencyConfidential Information Handling

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementTravel CoordinationExpense ReportingRecords ManagementDocument Preparation

Soft Skills

Strong Communication SkillsAttention to DetailAdaptabilityJudgmentCollaboration

Tools & Technologies

Microsoft OutlookMicrosoft TeamsMicrosoft CopilotPowerPointExcelWordAdobe Acrobat

Industry Keywords

C-Suite SupportAdministrative ProcessesConfidentialityComplianceStakeholder Management

About the role

Key responsibilities & impact

Serve as executive assistant to the President and CEO and support day-to-day operation of the CEO Office
Manage the CEO's dynamic calendar, including scheduling, prioritization, conflict resolution, and preparation time
Plan and execute complex domestic and international travel, including itineraries, transportation, hotels, contingencies, and real-time changes
Complete CEO expense reports and recurring administrative workflows
Manage expense reports and requests routed to the CEO for approval
Manage visitors, executive meeting logistics, hospitality, and day-to-day office requirements
Serve as a primary administrative point of contact for the CEO Office
Maintain shared systems, records, contacts, trackers, and planning materials
Support executive meetings, customer engagements, Board activities, leadership gatherings, and CEO-sponsored events
Provide guidance and share effective practices within DTNA's administrative professional community
Collaborate with Executive Assistants and administrative colleagues on scheduling, process, coverage, and coordination challenges
Convene the DTNA administrative-assistant network for connectivity, professional development, and continuous improvement
Maintain coverage plans and complete handoffs for absences
Route contracts, purchase requests, and authorization requests for internal review and CEO approval
Handle sensitive, confidential, and proprietary information and maintain confidential files and records
Document processes and support compliance with record-retention requirements
Create purchase requisitions, monitor purchase orders, submit invoices, and resolve billing issues
Prepare documentation and reports, including non-disclosure agreements
Manage office, supply, and IT-equipment needs
Foster customer orientation and a One Team, Best Team mindset

Requirements

What you’ll need

5+ years of progressively responsible executive-support experience
Demonstrated ownership of complex C-suite calendar, travel, expense, approval, and stakeholder workflows
Demonstrated interest in and commitment to senior-level executive support as a profession
Willingness to personally own detailed, recurring administrative responsibilities
Strong written and verbal communication skills
Advanced proficiency in Microsoft Outlook calendar management, Microsoft Teams, Microsoft Copilot, PowerPoint, Excel, Word, and Adobe Acrobat
Ability to learn business travel, expense, procurement, and records-management systems quickly
Demonstrated success in a high-trust, collaborative environment with shared ownership and overlapping responsibilities
Exceptional judgment and follow-through
Strong composure, adaptability, and attention to detail
Commitment to shared systems, documented processes, complete handoffs, and continuity of information
Attached resume required
Must be legally authorized to work permanently in the United States at the time of application
Must successfully complete a criminal background check
May be required to successfully complete a pre-employment drug screen

Benefits

Comp & perks

401k company contribution with company match up to 6%
Non-elective company contribution of 3–7% depending on age
Starting at 4 weeks paid vacation
13+ calendar holidays
8 weeks paid parental leave
Employee assistance program
Comprehensive healthcare plans
Wellness programs
Onsite fitness at some locations
Tuition assistance
Volunteer paid time off
Short-term and long-term disability plans
Hybrid schedule: 4 days per week in-office and 1 day remote