Event Coordinator

dataSpring Inc.

. Support the Event Marketing Manager in maintaining the annual event calendar across sponsored and owned events .

Posted 9/22/2026full-timeRemote • United StatesMid-LevelSenior💰 $65,000 - $80,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in event coordination and project management, with a strong focus on both virtual and in-person events. Proficient in managing logistics, stakeholder communications, and post-event analysis to enhance attendee experience and operational efficiency.

Highest-signal resume keywords

Event CoordinationProject ManagementVirtual Event SupportStakeholder CommunicationAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Event CoordinationProject CoordinationLogistics ManagementData AnalysisRegistration Management

Soft Skills

Organizational SkillsProblem-Solving SkillsCollaborationCommunication Skills

Tools & Technologies

Microsoft Office SuiteEvent Registration PlatformsWebinar ToolsProject Management ToolsCRM Systems

Industry Keywords

B2B MarketingHealthcareTechnologyExecutive MeetingsAdvisory Groups

About the role

Key responsibilities & impact

Support the Event Marketing Manager in maintaining the annual event calendar across sponsored and owned events
Coordinate planning for DataSpring-owned executive meetings, advisory groups, innovation councils, symposiums, webinars, and other proprietary events
Manage event timelines, task trackers, agendas, run-of-show documents, attendee lists, and planning materials
Coordinate virtual and in-person event logistics, including registration, meeting platforms, venues, catering, shipping, signage, badges, materials, and supplies
Support vendor coordination and track deliverables, documentation, timelines, and requirements
Coordinate attendee communications, invitations, confirmations, reminders, calendar holds, and post-event follow-up
Provide day-of-event support, including check-in, speaker readiness, room setup, attendee needs, materials, and issue escalation
Maintain accurate event documentation, contact lists, vendor information, production notes, shipping records, and post-event files
Collaborate with Brand & Web, Product Marketing, Communications, Growth Marketing, Sales, and executive stakeholders
Coordinate presentations, agendas, signage, attendee materials, landing pages, registration forms, surveys, and follow-up communications
Support speaker scheduling, preparation materials, bios, headshots, presentations, and rehearsal logistics
Compile registration data, attendance information, survey responses, engagement notes, and stakeholder feedback for post-event reporting
Document debrief insights, lessons learned, open follow-ups, and process improvements
Maintain event templates, checklists, trackers, and shared planning resources
Identify opportunities to improve event coordination processes, attendee experience, and internal workflows

Requirements

What you’ll need

3+ years of experience in event coordination, marketing coordination, project coordination, hospitality, executive meeting support, or related operational roles
Experience supporting virtual and/or in-person events, meetings, conferences, webinars, advisory groups, or executive convenings preferred
Healthcare, technology, association, or B2B marketing experience preferred but not required
Bachelor’s degree or equivalent experience required
Strong organizational and project coordination skills
High attention to detail and commitment to accurate, timely execution
Excellent written and verbal communication skills
Strong problem-solving skills and ability to escalate risks or issues appropriately
Comfort supporting both virtual and in-person events, including executive-level meetings and stakeholder convenings
Ability to work collaboratively across marketing, sales, product, communications, and executive stakeholder groups
Curiosity and willingness to develop a working knowledge of DataSpring solutions, audiences, and event objectives
Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
Experience with event registration platforms, webinar tools, project management tools, or CRM systems preferred

Benefits

Comp & perks

Medical, dental, and vision coverage
401(k) with company contributions and matching
Paid parental leave
Tuition assistance
Generous paid time off
Fully remote environment
Professional growth support