Office Manager – Multi-Site Operations

dataSpring Inc.

. Lead daily operations for two office locations in Washington, DC and Louisville, KY .

Posted 9/25/2026full-timeRemote • United StatesSeniorLead💰 $135,000 - $155,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in office management and workplace operations, with a strong focus on leading initiatives, managing budgets, and enhancing employee experience across multiple locations. Proficient in workplace technology and safety protocols, ensuring operational efficiency and compliance.

Highest-signal resume keywords

Office ManagementWorkplace OperationsBudget ManagementVendor ManagementProject Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Workplace Technology ManagementBusiness Continuity PlanningFacilities ManagementOperational DocumentationSpace PlanningProcurementPerformance ManagementEmergency PreparednessConference Room TechnologyOffice Procedures

Soft Skills

Organizational SkillsProblem-Solving SkillsInterpersonal CommunicationLeadershipRelationship Management

Tools & Technologies

Microsoft 365Workplace Management TechnologiesAudiovisual EquipmentOffice Systems

Certifications & Qualifications

Facilities Management Professional (FMP)Certified Facility Manager (CFM)Project Management Professional (PMP)

Industry Keywords

Office OperationsEmployee ExperienceHybrid Work EnvironmentsVendor PerformanceBuilding Regulations

Tech Stack

Tools & technologies

PMP

About the role

Key responsibilities & impact

Lead daily operations for two office locations in Washington, DC and Louisville, KY
Establish and maintain office procedures, workplace standards, and operating guidelines
Monitor office operations and implement efficiency and employee-experience improvements
Serve as the primary escalation point for office-related issues
Develop operational documentation, workplace procedures, and business continuity plans
Coordinate facility maintenance, repairs, upgrades, and preventative maintenance
Liaise with landlords, property management firms, and building operations teams
Manage office moves, space planning, workstation changes, and workplace improvement projects
Support workplace technology and office systems in partnership with IT
Oversee office hospitality, conference room operations, visitor management, and employee amenities
Manage facility access, office security, badge administration, access permissions, and visitor protocols
Coordinate onsite meetings and events, including facility readiness, vendor coordination, room setup, and day-of support
Supervise office operations staff, including onboarding, training, coaching, performance management, and employee development
Assign, prioritize, and monitor operational work
Manage vendors, service providers, contractors, workplace partners, service agreements, and vendor performance
Coordinate procurement of office supplies, furniture, equipment, and workplace services
Review invoices, manage vendor expenses, and support budget administration
Support office operating budgets, track expenses, monitor spending, and identify cost-saving opportunities
Prepare operational reports and workplace metrics for leadership review
Partner with departmental leaders and cross-functional teams to address workplace needs
Communicate office updates, operational changes, and workplace initiatives
Support executive visits, board meetings, and high-profile organizational activities
Coordinate onboarding and offboarding related to workplace access and resources
Support workplace safety, emergency preparedness, security protocols, policy compliance, and building regulations

Requirements

What you’ll need

7+ years of experience in office management, workplace operations, facilities management, business operations, or a related field
3+ years of experience managing staff, teams, or cross-functional workplace operations
Experience supporting multiple office locations
Experience supporting hybrid and distributed work environments preferred
Demonstrated experience managing workplace technology and office systems, including conference room technology, audiovisual equipment, printers, and other workplace infrastructure
Demonstrated experience overseeing multiple office locations
Experience managing budgets, vendors, contracts, and workplace projects
Ability to lead workplace initiatives and operational projects from planning through execution
Ability to lead organizational and workplace changes while maintaining continuity of operations and a positive employee experience
Proven ability to manage and prioritize competing deadlines and multiple initiatives simultaneously
Strong organizational, project management, and problem-solving skills
Excellent written, verbal, and interpersonal communication skills
Proficiency with Microsoft 365 and workplace management technologies
Demonstrated leadership, relationship management, problem-solving abilities, and influencing skills across diverse stakeholder groups
Experience supporting executive-level stakeholders preferred
Knowledge of workplace safety, emergency preparedness, and business continuity planning preferred
Bachelor's degree in Business Administration, Operations Management, Hospitality, Facilities Management, or related discipline preferred
Facilities Management Professional (FMP), Certified Facility Manager (CFM), Project Management Professional (PMP), or related certification preferred
Ability to travel up to 25% of the time

Benefits

Comp & perks

Medical, dental, and vision coverage
401(k) with company contributions and matching
Paid parental leave
Tuition assistance
Generous paid time off
Professional growth support
Fully remote environment