Executive Assistant – Medical Affairs

DBV Technologies

. Act as a central point of contact for the Head of Medical Affairs to schedule meetings with internal and external partners, including key opinion leaders, healthcare professionals, and advisory board members .

Posted 10/22/2026full-timeWarren • New Jersey • United StatesMid-LevelSenior💰 $105,000 - $120,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in coordinating Medical Affairs activities, including scheduling, budget management, and compliance with pharmaceutical regulations. Proficient in creating professional documents and presentations while maintaining confidentiality and attention to detail.

Highest-signal resume keywords

Medical Affairs CoordinationBudget ManagementPharmaceutical ComplianceAdvanced Microsoft Office SkillsInterpersonal Skills

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Budget ManagementDocument CoordinationTravel ArrangementPowerPoint CreationExcel Spreadsheet ManagementWord Document PreparationInvoice TrackingPurchase Order ManagementMeeting LogisticsConfidential Information Handling

Soft Skills

Detail OrientedFlexible ApproachIndependent WorkExcellent Interpersonal SkillsDiscretion

Tools & Technologies

Microsoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft Outlook

Industry Keywords

Pharmaceutical IndustryMedical AffairsClinical DevelopmentRegulatory TeamsHCP EngagementFair Market ValueTransparency ReportingSunshine Act

About the role

Key responsibilities & impact

Act as a central point of contact for the Head of Medical Affairs to schedule meetings with internal and external partners, including key opinion leaders, healthcare professionals, and advisory board members
Coordinate domestic and international travel arrangements according to DBV travel policy, including travel to medical congresses and scientific meetings
Be the main point of contact for the Head of Medical Affairs in the cross-functional process of executing all required documents
Provide budget management support including initiating and tracking purchase order requests and approvals, and invoice receipts and approvals in the accounts payable system
Prepare and coordinate Head of Medical Affairs expense reports adhering to DBV policy and ensuring timely submission
Support the coordination of contracts and payments for external experts, consultants, and vendors in compliance with company policy and applicable transparency requirements
Organize and periodically attend on- and off-site Medical Affairs Team meetings with external partners, including logistics and meeting materials preparation
Assist with logistics for medical congresses, advisory boards, and scientific exchange events
Create and edit PowerPoint presentations, Excel spreadsheets, and Word documents fit for purpose from time to time

Requirements

What you’ll need

Experience in a similar role within the pharmaceutical industry with a global organization
Experience working with Medical Affairs, Clinical Development, or Regulatory teams preferred
Familiarity with pharmaceutical compliance requirements (e.g., HCP engagement, fair market value, and transparency/Sunshine Act reporting) preferred
Advanced Word, Excel, PowerPoint, and Outlook skills
Willingness to take on a variety of tasks and demonstrate a flexible approach in assisting others when required
Ability to work independently
Must be detail oriented
Excellent interpersonal skills
Ability to handle confidential and scientific information with discretion
Willingness to travel occasionally if needed