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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in executive support, including calendar management, travel coordination, and office operations, while utilizing AI tools for efficiency. Exhibits strong communication skills and sound judgment in handling confidential information and competing requests.
Highest-signal resume keywords
Executive Support ExperienceCalendar ManagementTravel CoordinationAI Tools ProficiencyOffice Management
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Calendar ManagementTravel BookingExpense ReconciliationOffice OperationsInbox ManagementAI AutomationLogistics PlanningConflict ResolutionTime Zone SchedulingMulti-Executive Support
Soft Skills
Attention to DetailProfessional CommunicationSound JudgmentCalm Under PressureResponsiveness
Tools & Technologies
Executive-Support ToolsAI ToolsAutomation SoftwareCommunication PlatformsScheduling Software
Industry Keywords
Tech StartupHigh-Growth CompanyExecutive SupportWorkplace OperationsCross-Functional Collaboration
About the role
Key responsibilities & impact- Support Deepgram’s CEO and CTO under the guidance of their Executive Assistant
- Own scheduling and maintain clean, conflict-free calendars based on executive priorities
- Plan and manage complex travel end to end and handle changes quickly
- Manage the CTO’s inbox and triage the CEO’s inbox, resolving routine matters and escalating issues requiring executive judgment
- Run day-to-day office operations in Ann Arbor, including supplies, vendors, visitors, and workplace upkeep
- Plan logistics for leadership offsites, executive dinners, and team events
- Maintain expenses, reimbursements, and corporate card reconciliation
- Use AI and automation for scheduling, inbox triage, and meeting preparation
- Share effective AI processes with the wider executive support team
- Help build shared systems and standards for executive and cross-functional operations at Deepgram
Requirements
What you’ll need- At least one role directly supporting an executive, with hands-on ownership of calendar management and travel booking
- Exceptional attention to detail, including scheduling across time zones
- Daily, hands-on use of AI tools and enthusiasm for using them to replace manual steps
- Clear, professional written communication
- Sound judgment with confidential information
- Ability to juggle competing requests and stay calm under time pressure
- Responsiveness to time-sensitive executive requests throughout the day, with coverage shared across a two-person team
- Thriving off feedback and openness to coaching
- Residence within commuting distance of Ann Arbor, MI, with regular, consistent in-office presence
- 1–3 years of experience in executive support or a similar coordination role
- Experience in a support role at a tech startup or high-growth company
- Experience supporting more than one executive at a time
- Experience using AI beyond chat, such as automations, custom assistants, or workflows
- Experience with office management or workplace operations
- Familiarity with executive-support tools for calendar, travel, expense, and communications
- Legally authorized to work in the country where the role is located
Benefits
Comp & perks- Equity
- Bonus opportunity: 10% bonus
- AI-first work environment
- Coaching and feedback
- Opportunity to learn from an experienced Executive Assistant
- Opportunity to help build shared executive-support systems and standards