DeepLab

Human Resources

• Run day-to-day operations covering suppliers, contracts, office and equipment, software subscriptions and accounts, and conference/project-meeting travel.
• Track company-wide deadlines and commitments through to completion.
• Organise company records and documentation.
• Own HR administration end-to-end, including onboarding/offboarding, employment records, contract coordination, ΕΡΓΑΝΗ declarations and leave tracking.
• Support recruitment through job postings, candidate communication, interview scheduling and applicant-tracking-system administration, with GDPR-compliant candidate-data handling.
• Support onboarding, internal events and knowledge-sharing sessions.
• Handle invoicing, payments, expense tracking and supporting documentation.
• Serve as the main contact for external accounting and payroll partners.
• Maintain accurate, audit-ready financial records.
• Support administrative and financial management of EU and nationally funded projects, including timesheets, cost tracking and periodic-report/audit documentation.
• Help prepare and submit proposal documents on EU and national funding portals, coordinating deadlines and paperwork with engineers and researchers.
• Handle correspondence with partners, suppliers, public bodies and candidates in Greek and English.
• Work closely with Deeplab leadership and external accounting partners to improve lean, effective processes.

Operations – HR Administrator