Travel and Administration Specialist

DISA Global Solutions, Inc.

. Provide administrative and logistical support to designated C-suite executives .

Posted 10/14/2026part-timeRemote • United StatesSeniorLead💰 $35 - $38 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates extensive experience in executive support and travel coordination, with a strong focus on managing complex domestic and international travel arrangements, including documentation and compliance. Exhibits exceptional organizational, communication, and problem-solving skills while maintaining discretion and professionalism.

Highest-signal resume keywords

Executive Support ExperienceInternational Travel CoordinationTravel Vendor ManagementStrong Organizational SkillsMicrosoft Office Proficiency

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Travel CoordinationExpense ManagementCalendar ManagementTravel DocumentationVisa RequirementsLoyalty ProgramsCorporate Travel AdministrationMeeting LogisticsProblem SolvingAttention to Detail

Soft Skills

Strong Communication SkillsTime ManagementDiscretion and ProfessionalismIndependenceFlexibility

Tools & Technologies

Microsoft OutlookMicrosoft TeamsMicrosoft Office ApplicationsTravel Booking ResourcesExpense Management Systems

Certifications & Qualifications

High School DiplomaGED

Industry Keywords

C-Suite SupportCorporate Travel ProgramsTravel Discount ProgramsAdministrative CoordinationLeadership Events

About the role

Key responsibilities & impact

Provide administrative and logistical support to designated C-suite executives
Coordinate domestic and international travel arrangements, including flights, hotels, ground transportation, and itineraries
Manage executive travel changes, cancellations, disruptions, and related issues
Maintain executive travel preferences, loyalty programs, and travel records
Provide calendar and scheduling support and coordinate meetings
Coordinate meeting logistics and communicate scheduling or travel details
Prepare, submit, and reconcile executive expense reports
Support executive meetings, leadership events, and offsites
Anticipate executive scheduling, travel, and administrative needs
Partner with administrative, Finance, HR, leadership, local onsite support, travel vendors, and other stakeholders
Handle sensitive and confidential information
Coordinate all international travel for U.S.-based employees
Identify and communicate entry, visa, passport, vaccination, insurance, and destination-specific requirements
Maintain employee international travel, itinerary, immigration, visa, and communication records
Manage corporate-wide travel discount programs, including terms, enrollment, program information, usage, expiration dates, and communications
Coordinate with travel vendors and program representatives
Monitor program availability, usage, and changes
Support evaluation and ongoing administration of travel discount programs

Requirements

What you’ll need

High School Diploma or GED required
7+ years of experience in executive support, administrative coordination, travel coordination, corporate travel program administration, or a related role
Experience supporting senior or C-suite executives and coordinating complex domestic and international travel strongly preferred
Experience coordinating international travel for employees or groups, including travel documentation, immigration or visa requirements, and destination-specific requirements, preferred
Experience partnering with international office or onsite support teams preferred
Experience managing travel vendor relationships, corporate travel discounts, loyalty programs, or similar company-wide travel initiatives preferred
Strong organizational and time-management skills
Demonstrated attention to detail and follow-through
Strong written and verbal communication skills
Ability to work independently in a remote environment, anticipate needs, exercise sound judgment, and solve problems with limited direction
High level of discretion and professionalism when handling confidential or sensitive information
Proficiency with Microsoft Outlook, Teams, Office applications, travel booking resources, expense management systems, and related vendor or program platforms
Ability to maintain flexibility in work hours when necessary to support time-sensitive executive or employee travel
Ability to communicate effectively, including speaking and hearing
Ability to perform close visual work
Ability to sit for extended periods, use hands and fingers for computer and office equipment, reach, and occasionally lift up to 15 lbs.

Benefits

Comp & perks

Competitive pay
Robust benefits
Ongoing training through the internal learning and development team
Monthly appreciation events
Opportunities for career advancement