Medical Affairs Operations Associate

Disc Medicine

. Support planning and coordination of Medical Affairs meetings and events, including Advisory Boards, KOL/HCP outreach, conference scheduling, and internal Medical Affairs meetings .

Posted 10/8/2026full-timeWatertown • Massachusetts • United StatesMid-Level💰 $96,000 - $118,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in Medical Affairs operations, including project management, budget tracking, and vendor coordination. Proficient in managing complex projects and facilitating cross-functional communication within the healthcare and pharmaceutical sectors.

Highest-signal resume keywords

Medical Affairs OperationsProject ManagementBudget TrackingCross-Functional Team CollaborationVendor Coordination

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Needs Assessment FormsMedical Affairs ContractsPurchase OrdersMedical Review Committee CoordinationKPI TrackingLogistics ManagementContent PreparationCalendar CoordinationCompliance ApprovalsBudget Planning

Soft Skills

Organizational SkillsCommunication SkillsInterpersonal SkillsAdaptabilityIntellectual Curiosity

Tools & Technologies

CRMLMSPromoMatsMedical Affairs Funding & Giving Platform

Industry Keywords

Life SciencesHealthcarePharmaceutical OperationsClinical ResearchAdvisory BoardsKOL OutreachConference Scheduling

About the role

Key responsibilities & impact

Support planning and coordination of Medical Affairs meetings and events, including Advisory Boards, KOL/HCP outreach, conference scheduling, and internal Medical Affairs meetings
Manage calendar coordination, invitations, logistics, and content preparation
Prepare, submit, track, and complete Needs Assessment Forms and compliance approvals
Prepare, submit, and track Medical Affairs contracts and purchase orders; liaise with vendors
Coordinate Medical Review Committee and Medical Legal Review activities
Track spend against budget, manage accruals, and support annual budget planning
Facilitate access to Medical Affairs systems and support onboarding of new team members
Administer the Medical Affairs Funding & Giving platform
Support vendor sourcing, proposal review, bid defense meetings, and vendor onboarding
Maintain and troubleshoot Medical Affairs systems including CRM, LMS, and PromoMats
Provide operational and logistical support for field medical teams, conferences, scientific communications, and publications
Coordinate cross-functional communication, track project milestones, maintain field team dashboards, and track KPIs

Requirements

What you’ll need

Bachelor’s degree in life sciences, healthcare, business, or related field
Experience in Medical Affairs, clinical research, or pharmaceutical operations, with at least 3 years in an operations or project management capacity
Proven ability to support cross-functional teams and manage multiple complex projects in a fast-paced environment
Excellent organizational, communication, and interpersonal skills
Ability to work collaboratively in a cross-functional team environment
Must be intellectually curious, professional, and adaptable
Willingness to travel approximately 20% of the time to conferences and Disc’s Offices

Benefits

Comp & perks

Hybrid work flexibility: work remotely or from headquarters in Watertown, MA
Flexible work environment
Comprehensive benefits
Competitive compensation package
Equal employment opportunities