Senior Executive Assistant, Commercial

Disc Medicine

. Manage the CCO's calendar, prioritize and coordinate meetings, and arrange domestic and international travel with detailed itineraries and meeting logistics .

Posted 10/26/2026full-timeWatertown • Massachusetts • United StatesSenior💰 $127,000 - $156,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing executive calendars, coordinating meetings, and preparing high-level presentations and documents. Proficient in supporting commercial functions within the pharmaceutical or biotech industry while maintaining professionalism and attention to detail.

Highest-signal resume keywords

Executive Support ExperienceCalendar ManagementMeeting CoordinationMicrosoft Office Suite ProficiencyPharmaceutical Industry Knowledge

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementMeeting CoordinationDocument PreparationExpense ReportingProject Support

Soft Skills

Organizational SkillsCommunication SkillsInterpersonal SkillsAttention to DetailProfessionalism

Industry Keywords

Pharmaceutical IndustryBiotech IndustryCommercial FunctionsStakeholder EngagementCross-Functional Coordination

About the role

Key responsibilities & impact

Manage the CCO's calendar, prioritize and coordinate meetings, and arrange domestic and international travel with detailed itineraries and meeting logistics
Manage correspondence and communications on behalf of the CCO and serve as a professional point of contact with internal and external stakeholders
Prepare agendas, meeting materials, presentations, and minutes; track action items and follow up on deadlines and commitments
Prepare, review, and organize confidential documents, presentations, reports, and materials for Executive Team, Board, and senior-level meetings
Anticipate the CCO's needs, manage competing priorities, and provide high-level administrative support
Support commercial leaders including VP Marketing, VP Marketing Access, and VP Commercial Operations
Coordinate cross-functional Commercial meetings and initiatives with Medical Affairs, Regulatory, Finance, Legal, and other stakeholders
Support Commercial leadership meetings through agendas, pre-reads, presentations, meeting notes, and follow-up
Improve processes and operating efficiency and support special projects and strategic priorities
Coordinate logistics for commercial events, conferences, leadership meetings, off-sites, and internal and external engagements
Support external meetings involving customers, partners, consultants, vendors, investors, and other stakeholders
Process expense reports for the CCO and commercial leaders
Partner with Finance, Procurement, and other functions on invoices, purchase orders, contracts, and administrative matters

Requirements

What you’ll need

Bachelor's degree in Business Administration, Communications, or a related field is preferred
Minimum of 10 years of experience as an executive assistant or operations coordinator
Minimum of 5 years supporting senior executives in the pharmaceutical or biotech industry
Strong understanding of commercial functions within a pharmaceutical or biotech company
Excellent organizational, communication, and interpersonal skills
Proficiency in Microsoft Office Suite and other relevant software
High level of professionalism, discretion, and attention to detail
Ability to work independently and manage multiple priorities

Benefits

Comp & perks

Flexible hybrid work environment with flexibility to work remotely or from headquarters in Watertown, MA
Comprehensive benefits
Competitive compensation package
Equal employment opportunities
Professional development
Inclusive company culture