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Receptionist, Office Coordinator – Temporary
Discover Puerto Rico. Answer, screen, and route incoming phone calls in English and Spanish .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong bilingual communication skills in English and Spanish, along with proficiency in office management and administrative support. Capable of managing expense reporting, coordinating office activities, and maintaining a professional reception environment.
Highest-signal resume keywords
Bilingual CommunicationOffice Management ExperienceExpense Management ToolsMS Office ProficiencyOrganizational Skills
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Expense ManagementData EntryDocument PreparationOffice Supply Inventory ManagementClerical Tasks
Soft Skills
Professional Phone MannerService-Oriented AttitudeAttention to DetailMultitasking AbilityDiscretion with Confidential Information
Tools & Technologies
NexoniaEmburseMS OutlookMS WordMS ExcelMS PowerPointMS TeamsAI Platforms
Certifications & Qualifications
Bachelor's Degree in Secretarial SciencesBachelor's Degree in Business Administration
Industry Keywords
Office ManagementAdministrative SupportReception CoordinationFacilities ServicesFast-Paced Environment
About the role
Key responsibilities & impact- Answer, screen, and route incoming phone calls in English and Spanish
- Take and distribute messages, calls, voicemails, mail, and correspondence
- Greet visitors, notify staff of arrivals, and direct visitors appropriately
- Coordinate access for service providers, suppliers, and package delivery couriers
- Keep the reception area clean, organized, and presentable
- Coordinate reception coverage with the Executive Assistant and other coordinators
- Reconcile the CEO's business expenses and submit them through Nexonia/Emburse according to Finance's month-end close schedule
- Provide general administrative support to team members and department heads
- Receive, log, and distribute incoming packages and deliveries
- Assist with facilities services and maintenance needs
- Track office supply inventory and place orders
- Monitor office conditions and notify appropriate personnel
- Support data entry, filing, document preparation, and clerical tasks
- Work on assigned special projects
- Escalate extraordinary issues to the People & Culture Senior Director
Requirements
What you’ll need- Bachelor's Degree in Secretarial Sciences, Business Administration or related area
- 2–3 years of experience in office management or administrative roles
- Fully bilingual with strong written and verbal skills in English and Spanish
- Responsible, service-oriented, and willing to support an office team
- Professional phone manner
- Experience with expense management tools (Nexonia/Emburse), preferred
- Proficient in MS Office: Outlook, Word, Excel, PowerPoint, and Teams
- Basic knowledge of AI platforms and tools
- Excellent communication and organizational skills with strong attention to detail
- Proven ability to multitask in a fast-paced environment
- High level of discretion when handling confidential and executive-level information
- Availability to work on-site, full-time, through June 2027
- May require occasional lifting of office supplies or packages up to 25 lbs.
- Resumé must be submitted in English
Benefits
Comp & perks- Temporary position through June 2027
- Full-time Monday–Friday schedule, 8:30 AM–5:30 PM
- Equal opportunity employment
- Temporary positions managed through a temporary external agency