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About the role
Key responsibilities & impact- Own interview scheduling and logistics across multiple concurrent technical and non-technical searches
- Serve as the primary candidate contact and provide a warm, informative candidate experience
- Coordinate candidate, interviewer, hiring manager, and leadership availability for onsite and virtual interviews
- Coordinate panel preparation and debrief scheduling
- Proactively identify scheduling conflicts and pipeline bottlenecks
- Maintain candidate data and pipeline hygiene in Ashby
- Support offer logistics and hand off new hires to People Operations
- Own end-to-end onboarding, including background checks, new hire paperwork, I-9 verification, travel arrangements, and pre-boarding coordination
- Coordinate benefits administration, new hire enrollment, employee benefits questions, brokers, and vendors
- Maintain employee records and HRIS data accuracy
- Prepare employment documentation, including employment verifications and status changes
- Support employee lifecycle processes such as role changes, leaves, and offboarding logistics
- Support People programs and events, including team onsites, engagement efforts, and new hire welcomes
- Identify and implement AI-tool improvements for scheduling, communication, onboarding, and reporting
- Drive improvements to recruiting and People processes
- Handle confidential candidate and employee information with care and good judgment
Requirements
What you’ll need- 1–3 years of experience as a Recruiting Coordinator, People Operations Coordinator, HR Coordinator, or in a similar role
- Strong internship experience combined with exceptional ownership may be considered
- Ability to manage many moving pieces and maintain attention to detail
- Candidate- and employee-first mentality
- Strong written and verbal communication skills
- Ability to handle confidential personal and employment data with sound judgment
- Regular use of AI tools and enthusiasm for applying them to work
- Bias toward process improvement
- Comfort working across two functions and many stakeholders amid ambiguity
- Experience with Ashby or a similar ATS is nice to have
- Experience with Rippling or a similar HRIS and benefits platform is nice to have
- Exposure to US employment basics, including onboarding compliance and benefits enrollment cycles, is nice to have
Benefits
Comp & perks- Meaningful equity
- 100% coverage of medical, dental, and vision insurance for employee and dependents
- Flexible time off
- Pre-tax HSA, FSA, and commuter accounts
- 401(k)
- Financial coaching resources
- Physical fitness, mental well-being, and fertility and family-building benefits through Carrot
- Complimentary in-office lunches and snacks
- Access to state-of-the-art AI models and generous usage of modern AI tools
- Ownership of high-impact projects across top enterprises
- Mission-driven, fast-moving culture that values curiosity, pragmatism, and excellence