Apply

Ready to go for it?

AI Apply speeds things up—apply directly if you prefer.

FREE ACCESS
5,000–10,000 jobs/day
Scoutfield Logo

See all jobs on Scoutfield

Search thousands of fresh jobs every day.

Discover
  • Fresh listings
  • Fast filters
  • No subscription required
Create a free account and start exploring right away.
Do You Convert

Operations Coordinator – Executive & Administrative Support

Do You Convert

. Order supplies, equipment, gifts, and event materials .

Posted 11/4/2026part-timeTulsa • Oklahoma • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit
Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational skills and attention to detail while managing multiple tasks and projects. Proficient in communication and collaboration tools to support leadership effectively in a fast-paced environment.

Highest-signal resume keywords
Event ManagementExecutive SupportOrganizational SkillsCommunication SkillsAI Tools Proficiency

ATS Keywords

Tailor your resume
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Soft Skills
Highly OrganizedDetail-OrientedResponsiveTrustworthyProfessional Communication
Tools & Technologies
ZoomSlackClaudeTeamworkHubSpotGoogle Apps
Industry Keywords
Vendor CoordinationLogistics ManagementAd Hoc ProjectsLeadership SupportConfidential Information Handling

About the role

Key responsibilities & impact
  • Order supplies, equipment, gifts, and event materials
  • Schedule and coordinate Zoom calls and align leadership calendars
  • Manage events end to end, including logistics, materials, vendor coordination, and day-of details
  • Support ad hoc projects and drive them to completion
  • Track follow-ups, manage to-do lists, and help leadership stay organized
  • Handle miscellaneous tasks for busy leaders

Requirements

What you’ll need
  • Highly organized and detail-oriented
  • Follows through without hand-holding
  • Fluent with AI tools such as Claude
  • Clear, warm, and professional communication in chat and email
  • Responsive and able to thrive in a fast-paced environment with shifting priorities
  • Comfortable handling many different types of tasks
  • Comfortable with Slack, Zoom, Claude, Teamwork, HubSpot, and Google Apps, or able to learn them quickly
  • Trustworthy with sensitive and confidential information
  • Based in or near Tulsa, Oklahoma
  • Experience supporting an executive, founder, or small business owner is a plus

Benefits

Comp & perks
  • Work from home
  • Hybrid work arrangement