Workplace Experience Manager

Doctronic

. Manage outside office vendors, including IT, food, and janitorial services .

Posted 10/30/2026full-timeNew York City • New York • United StatesSeniorLead💰 $120,000 - $140,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and communication skills while managing office operations, vendor relationships, and team support. Proficient in budget management and event planning, with a focus on maintaining confidentiality and discretion in handling sensitive information.

Highest-signal resume keywords

Office ManagementEvent PlanningBudget ManagementVendor CoordinationConfidential Information Handling

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Office ManagementEvent PlanningBudget ManagementVendor CoordinationKPI Meeting PreparationFacilities ManagementPackage HandlingTeam SupportProcess ImprovementAI Utilization

Soft Skills

Organizational SkillsCommunication SkillsDiscretionJudgmentAdaptability

Tools & Technologies

Google WorkspaceSlackNotionExpense Platforms

Industry Keywords

C-Level SupportOffice OperationsTeam GatheringsConfidential InformationIT and Security Familiarity

About the role

Key responsibilities & impact

Manage outside office vendors, including IT, food, and janitorial services
Manage the office budget and coordinate with the building
Handle urgent office and facilities issues in person
Manage package deliveries, incoming mail, kitchen snacks, supplies, and dishwasher duties
Serve as the first friendly face for office visitors
Support NY team events, happy hours, lunches, internal events, offsites, and team gatherings
Review and approve larger team expenses through Ramp
Research event vendors and support company swag ordering and distribution
Plan and execute events, offsites, and team gatherings, including logistics and budget management
Coordinate senior team calendars for larger or time-sensitive meetings
Coordinate standing quarterly review meetings
Support in-person interview scheduling and conference room coordination
Support onboarding and new hire orientation
Address employee needs within the office space and surface in-person needs to HR
Handle confidential and sensitive information with absolute discretion
Interact closely with Doctronic’s executive team

Requirements

What you’ll need

8+ years of experience as an Office Manager or Executive Assistant supporting C-level leadership, ideally at a fast-moving company
Experience as an office manager with team support as part of the responsibilities
Exceptional organizational skills and an ability to juggle competing priorities without dropping details
Strong written and verbal communication, with a polished, professional presence
A high degree of discretion and sound judgment when handling sensitive or confidential information
Comfort operating in ambiguity and building process where none exists yet
Proficiency with common productivity and calendar tools (Google Workspace, Slack, Notion, expense platforms)
Strong use of AI to streamline tasks, improve processes and reduce mistakes
Experience supporting teams in preparing materials for recurring meetings such as monthly KPI meetings, all hands, etc. (ideally with the help of AI)
Familiarity with IT and security in offices
Ability to perform hands-on duties such as receiving and breaking down packages, stocking the kitchen, and handling facilities issues in person, with or without reasonable accommodation
Availability for in-office work four days a week

Benefits

Comp & perks

Equity
Benefits
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