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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in intellectual property administration, including patent portfolio management, legal operations, and compliance. Proficient in coordinating with stakeholders and managing critical documents and deadlines while maintaining confidentiality.
Highest-signal resume keywords
Intellectual Property AdministrationPatent Portfolio ManagementLegal OperationsParalegal CertificationExperience with IP Management Systems
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Patent ManagementInvention Disclosure ProcessLegal Document PreparationContract AdministrationFinancial AnalysisIP Strategy DevelopmentDue Diligence SupportRecordkeepingProject ManagementCompliance Programs
Soft Skills
Analytical SkillsOrganizational SkillsCritical ThinkingAttention to DetailCommunication Skills
Tools & Technologies
IPFolioFoundationIPSharePointIP Management SystemLegal Repository
Certifications & Qualifications
Paralegal CertificationRegistered Patent Agent
Industry Keywords
Intellectual PropertyLegal OperationsPatent LawComplianceTechnology-Driven Industrial Environment
About the role
Key responsibilities & impact- Administer DFR's invention disclosure process and prepare matters for review by the IP Approval Committee
- Coordinate IP Approval Committee meetings, inventor presentations, stakeholder input, decisions, and follow-up
- Maintain accurate records of invention disclosures, patent applications, issued patents, trademarks, copyrights, trade secrets, renewals, approvals, and related IP documentation
- Administer patent renewal and maintenance processes
- Coordinate with outside patent counsel and third-party IP service providers on filings, renewals, annuity payments, abandonments, and portfolio records
- Maintain the patent library, SharePoint, IP management system, Legal repository, decision logs, approval records, payment documentation, and patent files
- Monitor IP deadlines and notify stakeholders of required decisions or actions
- Track IP expenses and support outside counsel spend, budgets, invoices, cost reporting, and financial analysis
- Administer the IP incentive and inventor recognition program, including eligibility, awards, approvals, processing, and records
- Support IP strategy by evaluating inventions, developing disclosures, coordinating patentability, freedom-to-operate, right-to-use, and state-of-the-art searches
- Liaise with outside counsel on patent preparation, filing, prosecution, maintenance, and management
- Support patent continuation, international filing, trademark, copyright, trade secret, competitive IP analysis, patent marking, and infringement matters
- Support IP due diligence for licensing, acquisitions, divestitures, technology arrangements, and other transactions
- Develop and implement IP policies, processes, procedures, and training
- Support administration of nondisclosure agreements, IP agreements, joint development agreements, IP assignments, and other routine agreements
- Assist with legal matter intake, document collection, routing, execution, recordkeeping, litigation, claims, investigations, subpoenas, audits, regulatory matters, legal holds, and preservation activities
- Provide outside counsel administration and project management support for Legal and Compliance initiatives
- Prepare reports, presentations, correspondence, policies, training materials, and other Legal and Compliance materials
- Serve as a central coordination point among Legal, inventors, Engineering, Product Management, Marketing, Finance, HR, outside counsel, and other stakeholders
- Manage multiple IP, Legal, and Compliance matters, projects, deadlines, records, approvals, and requests
- Identify opportunities to improve IP and Legal Department processes through standardization, technology, and workflow management
- Maintain confidentiality regarding privileged, proprietary, employee, litigation, and other sensitive information
Requirements
What you’ll need- Bachelor's degree in Engineering, Applied Sciences, Business, Legal Studies, or a related field
- 4 to 6 years of relevant experience involving intellectual property administration, legal operations, patent portfolio management, legal support, contracts, or related responsibilities
- Paralegal certification or related legal training preferred
- Bachelor's or advanced degree in Engineering, Applied Sciences, or another technical discipline preferred
- Registered Patent Agent in good standing before the USPTO preferred
- Experience administering a corporate patent or intellectual property portfolio preferred
- Experience with IP management and docketing systems such as IPFolio, FoundationIP, or comparable platforms preferred
- Experience coordinating with patent counsel, intellectual property service providers, inventors, Engineering, Product Management, Finance, HR, and Legal preferred
- Experience with contracts, litigation or claims administration, legal holds, compliance programs, or corporate legal operations preferred
- Experience in HVAC/R, refrigeration, manufacturing, engineering, or another technology-driven industrial environment preferred
- Experience managing critical and time-sensitive documents, deadlines, and correspondence
- Experience working with attorneys, engineers, technical personnel, business stakeholders, or outside counsel
- Strong analytical, organizational, project-management, and critical-thinking skills
- Demonstrated ability to manage competing priorities and independently follow matters through completion
- Excellent written and verbal communication skills
- Strong attention to detail and demonstrated recordkeeping and documentation discipline
- Ability to communicate effectively regarding technical and legal matters with stakeholders at different levels of the organization
Benefits
Comp & perks- Medical, Dental, and Vision
- 401k Retirement Plan
- Flexible Spending
- Paid Holidays
- Discretionary bonus based on performance metrics and other applicable criteria