Experienced Administrative Assistant

DSI

. Manage incoming calls on a two-line telephone switchboard .

Posted 11/4/2026full-timeBalma • FranceMid-LevelSenior💰 €1,867 per monthWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates proficiency in managing telephone switchboard operations, including call screening and visitor management, while maintaining discretion and confidentiality. Exhibits strong organizational skills and the ability to handle multiple priorities effectively in a fast-paced environment.

Highest-signal resume keywords

Telephone Switchboard ManagementProfessional Telephone CommunicationMicrosoft Office ProficiencyInterpersonal SkillsCustomer Service Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Reception ProceduresPostage Meter OperationReprographic Equipment UsageActivity TrackingInvoice Processing

Soft Skills

DiscretionConfidentialityOrganizational SkillsPatienceStress Management

Tools & Technologies

Telephone SwitchboardGLPI ManagementEmail Management

Industry Keywords

Visitor ManagementBusiness Travel ManagementMail SortingOffice Supplies ManagementMeeting Room Booking

About the role

Key responsibilities & impact

Manage incoming calls on a two-line telephone switchboard
Screen calls, direct them, and announce callers
Transfer calls and immediately forward messages by email
Manage and monitor visitor arrivals and departures
Control site access and identify/register visitors upon arrival and departure
Manage Wi-Fi access and announce visitors
Sort, frank, and track incoming and outgoing mail, including registered mail
Manage and track small parcels
Manage and distribute emails
Manage the vehicle fleet and business travel bookings
Manage activities related to the vehicle fleet and business travel
Manage meal vouchers and cafeteria cards
Manage orders for business cards and office supplies
Book and manage meeting rooms
Prepare CHSCT mailings and CA files
Process and archive supplier invoices and expense reports
Provide secretarial and general facilities support, including GLPI management
Maintain activity-tracking records
Reconcile ODMs with invoices to facilitate accounting activities
Staff a reception desk/telephone switchboard open from 7:45 a.m. to 6:45 p.m., in collaboration with an IT department counterpart

Requirements

What you’ll need

Experience managing a telephone switchboard
Proficiency in professional telephone communication
Knowledge of reception procedures and communication techniques
Experience using a postage meter
Experience using reprographic equipment
Knowledge of Microsoft Office
English language skills would be a strong advantage
Strong interpersonal and customer service skills
Discretion and confidentiality
Ability to manage interruptions and competing priorities
Meticulous and organized approach
Ability to work independently
Patience
Excellent interpersonal skills
Comfortable working at a computer
Ability to manage stress
Ability to remain seated for extended periods

Benefits

Comp & perks

Meal vouchers
Supplemental health insurance
50% public transportation reimbursement
Gift vouchers
Vacation bonus
Disability and life insurance coverage
Work-life balance initiatives (working hours, workstation adjustments, remote work, etc.), subject to the requirements of the position
Works Council benefits